Effective October 19, 2026
Privacy policy
You can search jobs without an account. An account keeps your email, saved jobs and saved searches so you can come back to them. ShortlistFox does not currently sell personal data, show ads or share your data for advertising.
Who is responsible
ShortlistFox is a free service run by Victor Follet, an individual based in Israel, who is responsible for the personal data described here. Questions and requests: [email protected].
What we collect
- Account: your email address, and the name and profile picture your sign-in provider shares, if any.
- Sign-in: one-time email sign-in links, and, when you sign in with Google, LinkedIn, Microsoft or GitHub, your account ID there and the tokens that provider issues (stored encrypted). We never see your password with those providers.
- Sessions: a session cookie, and the IP address and browser details recorded when you sign in.
- What you save: saved jobs, application progress and notes, saved searches, a contact email you choose to verify, and your default search country.
- Email alerts: which saved searches email you, your send time and time zone, when you turned alerts on or off, and the jobs each daily email listed.
- Server logs: requests to the site (IP address, page, browser and time).
- Usage statistics: page views and apply clicks, counted with our own Umami analytics. It sets no cookies and does not store your IP address.
- Country: our network provider tells us the country your connection comes from, which picks the default search country and is remembered in a cookie.
- Your browser: if you save a job or search before signing in, your browser keeps it briefly so it can be saved once you are signed in.
Why we use it
Creating an account is voluntary. We use your data to provide the account you ask for, and for our legitimate interest in a secure, working site:
- To run the site and your account, and show you what you saved.
- To sign you in, keep you signed in and email you sign-in links.
- To email you about saved searches, only if you turn that on.
- To keep the site secure, prevent abuse and fix problems.
- To see which pages are used, in aggregate, and improve the site.
Cookies
We only use cookies the site needs: one keeps you signed in and one remembers your search country. There are no advertising or cross-site tracking cookies. We do not track you on other sites, so Do Not Track and Global Privacy Control signals change nothing here.
Who receives it
We do not currently sell or rent personal data, and will not sell data collected under this policy without your opt-in consent. It reaches only:
- Cloudflare, which delivers and protects all traffic to the site and stores our encrypted backups;
- Alwyzon, which hosts our server;
- the sign-in provider you choose, and your email provider, which receives our emails;
- our own email provider, for messages you send us;
- authorities, only when the law requires it.
Our server is in the European Union. Cloudflare and sign-in providers may process data in the United States and other countries under their standard data protection terms.
How long we keep it
- Account data and what you save: until you delete it or ask us to delete your account.
- Sessions: they expire after seven days without use. Sign-in links expire after ten minutes.
- Alert emails: the record of each daily email (address, jobs and delivery result) for 30 days.
- Server logs: kept in size-limited files that are overwritten as they fill.
- Backups: deleted data leaves our backups within a few days.
- Usage statistics: kept in aggregate, without your IP address.
Your choices
Email [email protected] from your account's email address to get a copy of your data, correct it, object to or restrict how we use it, or delete your account with everything you saved. We answer within 30 days. You can also remove saved jobs and searches yourself at any time. If you are in the European Union, you may also complain to your local data protection authority.
Children
ShortlistFox is not meant for anyone under 16, and we do not knowingly collect their data.
Changes
We update the date above whenever this policy changes. Before a significant change takes effect, we announce it on the site or email account holders.