Part-Time Personal Assistant & House Manager

Part-Time Personal Assistant & House Manager

Job Title

Part-Time Personal Assistant & Household Manager

Location

San Diego, CA 92131

Employment Type

Part-Time, 15–20 hours per week, with 15 guaranteed hours and potential for growth as the role develops.

Schedule

• Approximately three shifts per week, averaging five hours per shift.
• Flexible scheduling Monday through Friday, with occasional Saturdays as needed.
• Exact days and hours to be determined collaboratively, with afternoons potentially preferable.
• Flexibility is essential, as schedules and priorities may shift around appointments, household projects, and unexpected needs.

Compensation

35-40 per hour, W-2 employment.

Start Date

ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable transportation is required, with mileage reimbursement for approved work-related use of a personal vehicle.
• Excellent written and verbal English communication skills, including the ability to understand and explain contracts, administrative documents, and medical information.
• Strong computer proficiency, organizational skills, and attention to detail.
• Demonstrated experience in personal assistance, household management, administrative coordination, or a comparable role.
• Ability to maintain confidentiality when handling financial, medical, and employment-related information.
• Conversational Mandarin and/or Cantonese proficiency is highly preferred.
• CPR and First Aid certification is a plus, but not required.

About Our Family

We are a warm, close-knit, multigenerational household in San Diego seeking a dependable and personable Personal Assistant and Household Manager to help keep our home and day-to-day responsibilities running smoothly. With a key family member traveling approximately half of the year, having someone who can serve as a trusted liaison in their absence is essential. We're looking for someone who can confidently oversee household operations, maintain clear communication, and serve as a reliable point of contact between family members, household staff, and service providers, ensuring everything continues to run smoothly whether the family member is home or away.

Our household has an established rhythm, with regular appointments, ongoing home maintenance needs, and a trusted caregiver who already manages personal care, cooking, and much of the daily housekeeping. We are not seeking another caregiver. Instead, we are looking for someone who can provide thoughtful administrative and logistical support while working respectfully alongside the people already helping in our home.

Our days can be busy and sometimes unpredictable, and we appreciate someone who understands that priorities may shift. We value patience, clear communication, discretion, and a willingness to take the time to understand our preferences.

A key goal is to establish reliable systems and support that allow a family member who is frequently away for work to remain informed and confident that important household matters are being handled.

Who You Are / What We're Looking For

You are a personable, patient, highly organized professional who genuinely enjoys helping others navigate the details of everyday life. You're a versatile problem-solver who can move comfortably between administrative tasks, scheduling, household projects, vendor coordination, and appointment logistics.

You have excellent judgment, strong communication skills, and the ability to understand complicated information and explain it clearly and accurately. You're comfortable reviewing detailed paperwork, recognizing when something needs attention, and following through until it is resolved.

Most importantly, you are flexible, resilient, and emotionally perceptive. You understand that every household operates differently and that earning trust takes time. You can read the room, recognize when to step in and when to give someone space, and adapt your approach without becoming frustrated when priorities change.

You are equally comfortable taking initiative and respecting established household routines. You communicate proactively without being intrusive, maintain confidentiality, and understand the importance of building positive working relationships with everyone in the home.

Experience supporting older adults or navigating medical appointment logistics is a plus, although this is not a hands-on caregiving position. Mandarin and/or Cantonese proficiency would be especially valuable for communicating household preferences and supporting conversations involving more complex information.

Key Responsibilities

Administrative & Personal Assistant Support

• Travel planning and logistics
• Calendar management (including household schedules)
• Receipt/budget tracking
• Event and appointment coordination
• Maintain household calendars using both digital tools and a physical household calendar.
• Assist with scheduling physical therapy, medical appointments, and other recurring commitments.
• When mutually agreed upon, accompany household members to medical or physical therapy appointments to document instructions, clarify questions, and communicate information to the family.
• Help explain appointment instructions and administrative information in clear, accessible language without providing medical advice.
• Support communication between household members, medical offices, and outside service providers, including Mandarin or Cantonese interpretation when qualified.
• Assist with appointment-related paperwork, scheduling changes, and follow-up tasks.
• Provide administrative support for an existing household employee, including employment documents, insurance information, payroll coordination, and confidential paperwork.
• Maintain clear records and coordinate with appropriate payroll, insurance, or professional service providers.
• Provide concise updates to an off-site family member, ideally through one or two scheduled phone calls each week, with additional communication when urgent matters arise.

Vendor & Property Oversight

• Oversee cleaners/contractors/landscapers
• Research/coordinate repairs and quotes
• Seasonal property maintenance
• Manage outdoor spaces
• Communicate household preferences and project expectations clearly to vendors, helping ensure work is completed correctly.

Household Management & Organization

• Create and/or Maintain household organization systems
• Change batteries, light bulbs, smoke detectors, etc.
• Develop practical organizational systems for household documents, supplies, storage areas, and recurring responsibilities.
• Collaborate respectfully with household members before introducing new systems or reorganizing personal belongings.
• Identify maintenance needs and establish schedules and reminders for routine household upkeep.

Deep Cleaning & Special Projects

• Identify areas that would benefit from improved organization and recommend practical, sustainable solutions.
• Create schedules and reminders for periodic deep cleaning, storage maintenance, and household projects.
• Coordinate special projects while respecting the responsibilities of existing household staff.
• Track outstanding household projects, maintenance requests, and follow-up items to ensure nothing is overlooked.

Inventory & Errands

• Manage incoming mail and email, identifying important correspondence, deadlines, bills, and items requiring follow-up.
• Organize and triage paperwork, helping household members understand which items require action.
• Scan, file, and maintain important household documents using organized, accessible systems.
• Monitor payment deadlines, insurance notices, property-related bills, and other time-sensitive correspondence.
• Handle occasional errands, package management, and household supply needs as requested.
• Maintain communication with the appropriate family member regarding important matters while independently resolving routine tasks.

Meal Planning & Prep

• Provide occasional light meal-preparation assistance when requested, such as washing produce, chopping ingredients, or helping prepare items in advance.
• Work collaboratively with the household's existing caregiver and respect established kitchen routines and preferences.

Laundry & Linen Care

• Provide occasional assistance with laundry or linens when additional support is needed.

Vehicle Management

• Schedule maintenance
• Track registration/insurance

How to Apply

Please submit a short intro letter, an updated resume, and three professional references with contact information. This role requires a background check.

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