ID - Finance and Admin Manager

About Greenpeace:

Founded in 1971, Greenpeace gives voice to a fragile Earth by promoting solutions, advocating change, and inspiring action. The organisation has employed non-violent methods to campaign for environmental justice since its inception. Greenpeace operates globally through a network of independent national and regional entities across over 40 countries with Greenpeace International based in Amsterdam.

Greenpeace in Southeast Asia

Greenpeace Southeast Asia (GPSEA) offers dynamic and meaningful opportunities for professional growth. It is driven by a diverse and committed team who uphold the highest professional standards of the world’s leading environmental campaigning organization. By working alongside passionate and skilled colleagues, you will help to tackle some of the planet’s most urgent environmental challenges,

Operating from our offices in Bangkok, Jakarta, Kuala Lumpur, and Manila, we lead globally significant campaigns shaped by regional and national contexts, offering challenging opportunities to address pressing ecological issues. We are financially supported by tens of thousands of people across the region. To remain independent we have a policy of not accepting funding from companies and governments and therefore only accept donations from individuals and private foundations.

Equal Opportunity Employer

Greenpeace Southeast Asia is an equal opportunity employer with a longstanding commitment to providing a work environment that respects the dignity and worth of each individual. We recognize and value the benefits and strengths that diversity brings to our employees and the whole organization and we thrive in an environment that encourages respect and trust. We do not discriminate in employment opportunities or practices on the basis of age, ancestry, citizenship, color, disability, ethnicity, family or marital status, gender, gender identity or expression, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other legally protected characteristic. Selection will be in accordance with objective, job-related criteria and the appointment will be on the basis of the applicant’s merits and abilities.

Finance and Admin Manager in Indonesia will oversee the financial operations and to maintain the statutory books in accordance with Indonesian Financial Accounting Standards (ISAK No. 35) and Generally Accepted Accounting Principle (GAAP) and ensure the compliance of both external and internal. This role also led the Finance & Admin team in supporting the overall office management to support smooth operations in line with the unit mission.

Duties and Responsibilities:

• Responsible for the financial operations and to maintain and ensure the statutory books in accordance with Indonesian Financial Accounting Standards (ISAK No. 35), Indonesia Generally Accepted Accounting Principle and International Accounting Standard
• Responsible for ensuring the Indonesia office complies with all tax regulations
• Responsible for ensuring the smooth book closing and internal reports of the Indonesia office, including the timely production of monthly and quarterly reporting
• Responsible for ensuring all payments and disbursements in the Indonesia office comply with GPSEA Financial SOP
• Develop a multi-year digital finance strategy, workflow automation roadmaps and systems governance structures for regional finance systems
• Monitor cost effective and efficiently use of donations and regularly review expenditures and ensure all significant contracts are negotiated on a competitive basis and transparency
• To improve and implement policy and/or program/plan to accommodate the organization’s mission, strategy and needs for office long term expansion and growth
• To manage and provide excellent services to Indonesia staff by maintaining and managing all office spaces, working areas and office facilities to support Indonesia office smooth operations, the office  must be in good order, clean and well-maintained, and have a pleasant atmosphere
• Be responsible for the implementation of Green Office Policy, including a CO2 reduction program
• Direct end-to-end implementation, configuration, priority analytics dashboarding, access controls, change management, user training, and ongoing post-implementation governance for Emburse Insight Advisor (EIA)
• To lead, motivate, coach, train, manage and supervise Indonesia Finance & Admin team in line with the organization’s aims and objectives in order to ensure the effective performance of the units
• Provide coaching, consultancy, assistance and problem solving as needed for the staff to ensure Indonesia smooth financial operations
• Liaison with internal and/or external auditor for Indonesia statutory account, report and other compliance
• Liaison with tax officer/account representative (AR) from the Tax Office where Indonesia office registered
• To ensure all transactions will be properly and timely recorded and uploaded into SUN system and comply with GPSEA Regional accounting and finance timelines
• To ensure a necessary deduction complies with related law and regulation for all staff payroll and third party payment and is responsible for any adjustment related to staff cost
• To initiate and/or take action as recommended by the auditor  in the annual management letter as well as in the internal financial review result report
  

Requirements:

Education:

Bachelor degree in Finance/Accounting, with auditing experiences is preferable

Work Experience:

• Minimum of 10 years’ working experience with at least 4 years at middle management level
• Experiences of an international working environment and liaising with people from different cultures based in different locations
• Possess experience in developing an internal control system as well as establish policy and procedure   

Training or Certificate:

Brevet A and B highly preferred

Organizational Competencies:

• Professionalism: Knowledge and/or experience in managing conduct and emotions in a way that represents the values and realizes the objectives of the organization
• Teamwork and Communication: Knowledge and/or experience in working with others and presenting information, ideas and positions in a clear manner that can easily be understood across diverse and multi-culture audiences.
• Quality: Knowledge and/or experience in meeting and surpassing requirements by setting high standards for the conditions of output.
• Innovation and Change: Knowledge and/or experience in reflecting creative and imaginative thinking, an openness to new ideas, and an ability to take calculated risks to meet organizational objectives.
  

Functional Skills:

• Knowledge and/or experience in Accounting  
• Knowledge and/or experience in Financial analysis and reporting
• Knowledge and/or experience in financial accounting tools and methodologies, including Microsoft Excel, Pivot table function
• Demonstrate fair ability to communicate, both written and spoken English
• Team player, ability to handle multitasks
• Keen on details
• Ability to learn fast, works well under pressure, meets deadlines.
• Knowledge and/or experience in time management and administration
• Knowledge and/or experience in problem solving by identifying and analyzing issues in a structured and timely manner
• Knowledge and/or experience in introducing process Improvement

Deadline: 25 November 2026