Anticipated Personnel Secretary

Essential Responsibilities

• Coordinate and process paperwork for new hires, including employment forms, onboarding documentation, and required acknowledgments.
• Obtain, track, and maintain required clearances and background checks for new and current employees.
• Maintain accurate and confidential personnel files, both electronic and paper.
• Monitor expiration dates for employee clearances, certifications, licenses, and other required documentation.
• Enter and update employee information in HR and personnel systems.
• Assist employees with routine questions regarding personnel paperwork.
• Coordinate employment verifications and other personnel record requests as appropriate.
• Perform other administrative and personnel-related duties as assigned.

Qualifications

• High school diploma or equivalent required; additional education or training in human resources or business administration preferred.
• Previous administrative, human resources, personnel, or office experience preferred.
• Strong organizational and recordkeeping skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Professional, dependable, and customer-service-oriented approach.