Finance Coordinator

MAIN PURPOSE OF THE JOB

The Finance Coordinator is responsible for proper document filing; for safeguarding the financial documents and making sure all the documents are always available, keeps custodian ship of checkbooks and ensures payments/disbursements from petty cash are made in accordance with MSH Ethiopia Policy and Procedures, ensures all internal control requirements for safekeeping of checks and petty cash is in place and handles VAT reimbursement processes and running financial settlement errands as required

SPECIFIC RESPONCIBILITIES

• Make sure that all financial documents (JVs, PVs, and Deposit vouchers) and any related documents are filed sequentially and kept in a safe place.
• Make sure to follow up on the status of payment vouchers to file them as soon as payments are affected and the same for Journal and Deposit vouchers.
• Making sure the stores of Finance are neat, and the files are kept in a safe place and labelled in a good manner.
• Responsible for keeping excel files for the documents in store and in the
• Finance office and keeping track of it regularly.
• Doing a sequence check of documents to see if documents are misplaced.
• Labelling box files that contain financial documents in a more easily retrievable way.
• Making sure the documents are not misplaced or missing from their box files.
• Whenever documents are needed for auditing or other purposes, deliver these documents by making the requester sign for them and making sure that these documents are returned to the appropriate box file on time.
• Make sure the completeness of scanned files monthly and upload them on the respective QBs voucher and shared drive.
• Ensure complete documents are archived and labelled sequentially monthly.
• Collect cash receipt vouchers from Vendors on time.
• Ensure to follow up on the status of payment vouchers to file them as soon as payments are affected and the same for Journal and Deposit vouchers.
• Ensure financial documents are scanned and kept on shared folder and uploaded on QB.
• Follow up and handle VAT reimbursements and tracker is updated regularly.
• Support during trainings for registration/attendance sheet recording and support with perdiem settlement preparation.

QUALIFICATIONS

REQUIRED MINIMUM EDUCATION

• Bachelor’s degree in accounting, Finance, Business management, or related field from a recognized university

REQUIRED MINIMUM EXPERIENCE

• Two years’ experience in the field.
• Previous experience in USG-funded projects of similar nature, and good knowledge of USG rules and regulations.

MSH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. MSH complies with Section 503 of the Rehabilitation Act, Section 4212 of the Vietnam Era Readjustment Assistance Act, as amended, and all related applicable regulations.

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