Recruiting Operations Associate

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Recruiting Operations Associate based in the United States.

In this role, you will play a key part in ensuring an efficient, seamless, and high-quality recruitment experience in a fast-growing, high-performance technology environment. As the operational backbone of the Talent Acquisition team, you will oversee recruiting coordination, candidate communications, interview scheduling, and hiring logistics. Beyond managing day-to-day processes, you will proactively identify inefficiencies and implement improvements that help recruiters and hiring managers work more effectively. This is a hands-on opportunity to take ownership, contribute to scalable recruitment operations, and collaborate closely with senior leadership. Initially structured as a three-month contract-to-hire opportunity, the position offers a clear pathway toward permanent employment. It also provides opportunities to develop your recruiting expertise and potentially progress into Recruiter or Sourcer roles.

• Coordinate end-to-end recruiting operations, ensuring candidates receive a personalized, professional, and seamless experience throughout the hiring process.

• Manage interview scheduling and recruiter calendars, efficiently handling changes and prioritizing urgent or high-impact hiring needs.

• Prepare and send personalized pre-interview communications, including relevant information and LinkedIn outreach.

• Oversee take-home assignments, maintain accurate candidate records in the Applicant Tracking System (Ashby), and ensure recruitment documents are organized and accessible.

• Support leadership with urgent Talent Acquisition requests, including updating compensation ranges, publishing job openings, and coordinating interviewer onboarding, training, and shadowing.

• Identify operational bottlenecks and proactively recommend improvements, automation opportunities, and scalable workflows.

• Collaborate with recruiters, hiring managers, and leadership to improve recruitment efficiency, communication, and overall hiring outcomes.

Requirements

• Previous experience in recruiting coordination, recruiting operations, or a similar administrative or operational role is an advantage.

• Experience working in a fast-growing startup, high-volume recruitment environment, or recruitment agency is strongly preferred.

• Bachelor's degree.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities without compromising accuracy.

• Strong written and verbal communication skills, with a polished, professional, and candidate-focused approach.

• A proactive, resourceful, and solutions-oriented mindset, with the ability to anticipate challenges and take ownership of tasks.

• Strong sense of urgency and ability to thrive in a fast-paced environment where priorities can change quickly.

• Comfortable navigating ambiguity, handling sensitive and time-critical requests, and communicating effectively with senior stakeholders.

• Interest in process optimization, automation, and building efficient, scalable operational systems.

• Must currently reside in an eligible US state: Arizona, California, Colorado, Florida, Georgia, Illinois, Massachusetts, North Carolina, New Jersey, Nevada, New York, Oregon, Tennessee, Texas, Utah, or Virginia.

Benefits

• Annual salary: $55,000–$75,000 USD, depending on experience, qualifications, location, and relevant skills.

• Equity opportunities through stock options.

• Contract-to-hire structure, with an initial three-month contract period and potential transition to permanent employment.

• Comprehensive health, dental, and vision insurance for eligible full-time employees.

• Paid time off and paid parental leave.

• 401(k) retirement savings plan with employer matching.

• Wellness benefits and additional employee perks.

• Remote working opportunities, with access to offices in several US locations.

• Professional development and mentorship, with opportunities to grow into Recruiter or Sourcer positions.

• Opportunity to join a well-funded, profitable, high-growth technology business with an entrepreneurial culture and significant room for professional impact.

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

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