Office & Event Coordinator:
- Remote
- Contract
About the role
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Office & Event Coordinator based remotely in Brazil.
The Office & Event Coordinator will play an essential role in ensuring the smooth operation of daily office activities and the successful delivery of internal and external events. This position combines administrative coordination, facility management, internal communications, and event planning within a dynamic professional environment. You will organize customer events and internal gatherings while ensuring that employees and visitors receive efficient, high-quality support. Working closely with the administrative team, you will help maintain organized processes, manage workplace services, and facilitate clear internal communication. The role also involves mentoring and supporting commercial apprentices, contributing to their professional and personal development. This is an opportunity for an organized, service-oriented professional to take ownership of varied responsibilities and make a meaningful contribution to workplace operations.
Accountabilities
In this role, you will coordinate office administration, workplace services, internal communications, and event activities while ensuring a welcoming and efficiently managed working environment.
Plan, organize, and coordinate customer events and internal company activities at the office location.
Manage general facility and workplace services, including office supplies, refreshments, and visitor access badges.
Provide administrative and organizational support for the site's daily operational requirements.
Coordinate internal communications by preparing newsletters, announcements, and other employee communications.
Maintain and regularly update employee lists, email distribution groups, and internal communication records.
Collaborate closely with the administrative team and provide mutual coverage for event organization and internal communication responsibilities.
Support and mentor commercial apprentices as a practical workplace trainer, contributing to their professional development and day-to-day learning.
Coordinate multiple administrative priorities and ensure that office services and events are delivered efficiently.
Requirements
The ideal candidate has a solid administrative background, excellent organizational abilities, and a proactive, service-oriented approach. You should be comfortable managing multiple responsibilities, communicating with different stakeholders, and supporting colleagues in a professional environment.
Completed commercial or business administration training, or an equivalent qualification supported by relevant professional experience.
Several years of experience in administration, office management, secretarial work, or an assistant position.
Previous experience as a practical workplace trainer, or strong motivation to take on this responsibility and develop the necessary skills.
A practical trainer certification is an advantage.
Previous experience organizing events and coordinating administrative processes is desirable.
Confident user of Microsoft Office applications.
Excellent organizational skills and the ability to work independently, systematically, and reliably.
Ability to manage competing priorities and coordinate several tasks simultaneously.
Strong customer service orientation and a proactive, solution-focused mindset.
Excellent interpersonal, communication, and professional presentation skills.
Very good written and spoken German and English.
Benefits
Fully remote working arrangement.
Interim contract opportunity.
Opportunity to take on a varied role combining office coordination, event management, and internal communications.
Possibility to develop experience in workplace training and mentoring.
Collaborative working environment with close interaction across administrative and operational teams.
Opportunity to contribute directly to employee experience and the smooth running of workplace operations.
Immediate start available.