Finance and Operations Manager, LPS Foundation

Position Purpose
The Finance & Operations Manager supports the Littleton Public Schools (LPS) Foundation Team and the Board of Directors in service to the organization as a whole. The ideal candidate will be experienced in handling a wide range of administrative and financial support related tasks with the technical expertise and organizational skills to work independently and juggle competing priorities with little supervision. Should possess the ability to positively interact with staff, high-profile board members, and donors in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient. Maintaining a high level of professionalism and confidentiality is critical to this role. Excellent verbal, written and organizational skills, strong decision-making ability, strategic thinking, and attention to detail are equally important. The LPS Foundation is a 501(c)(3) nonprofit organization, independent from Littleton Public Schools. 
 

Essential Duties

• Provide assistance to the Executive Director, including general correspondence, updating calendars, scheduling meetings, maintaining financial, electronic, and other filing systems.
• Prepare a variety of reports, spreadsheets, letters, monthly financial statements, and other documents, using Microsoft Office and Google suites (Excel experience is required).
• Communicate in a friendly, prompt, and accurate manner with all stakeholders, including donors, sponsors, board members, ESC and school colleagues, PTO representatives, and community members.
• Manage Bloomerang, the donor relations database, including maintaining and updating donor profiles, entering donor gifts, generating acknowledgement letters and emails, generating reports, and importing donation reports.
• Receive gifts from donors and sponsors and process them for the bookkeeper to enter into QuickBooks Online.
• Work with the contracted bookkeeper on a weekly basis to ensure accurate processing of donations and timely payment of all invoices and credit card statements.
• Generate acknowledgement letters after events and at various other times throughout the year.
• Work with schools and PTOs and process pass through donations and grants to schools.
• Enter and manage sponsor and donor information in event databases, including GiveSmart and Race Roster.
• Manage the LPS Foundation office, including the ordering of supplies and ensuring the maintenance of office equipment.
• Assist with all events and campaigns, including the Spirit Celebration Gala, Annual Golf Tournament, The Stride 5K, and Colorado Gives Day.
• Assist the LPS Foundation team with donor cultivation activities.
• Attend all required meetings and special events as needed.
• Prepare and assist with EOY financial close out, annual audit, and 990 reporting.

Other Duties

• Perform other duties as assigned. Some evenings and weekends will be required for LPS Foundation events. 

Education/Certification

• Associate's or Bachelor's degree preferred, but not required.
• Criminal background check required for hire.

Experience

• Minimum of 5 years' work experience in non-profit, administrative, and/or financial environments. Prior experience with donor database systems and/or QuickBooks Online is highly preferred. Moderate to advanced knowledge of Excel is required. 

Benefits

• Comprehensive benefits package. Remote work is permitted 1-2 days per week. Position is based at the Littleton Public Schools Education Services Center, located at 5776 S Crocker St, Littleton, CO. 80120.     

Knowledge, Skills, and Abilities

• Excellent calendar and portfolio management skills, including coordination with multiple internal and external partners.
• Strong technical knowledge of Microsoft Office (specifically Word and Excel), Google, as well as the ability to operate standard office equipment.
• Experience successfully creating and/or modifying processes.
• Ability to build and sustain helpful working relationships with staff and stakeholders through professional, effective, and timely communication.
• Proven ability to handle multiple tasks, be highly-organized, detail-oriented, and flexible in a fast-paced environment.
• Be a self-motivated and team-oriented individual who shows commitment to organization mission and objectives.
• Professional demeanor with strong ethical standards and ability to adapt to change.
• Ability to work effectively in a team environment.
• Ability to communicate effectively and professionally, both orally and in writing.
• Ability to carry out assignments in an effective and timely manner.
• Ability to work on more than one task at a time.
• Ability to exercise attention to detail.
• Maintains the professional image of the organization.
• Due to the nature of the work, certain evenings or weekend days will be required.

Littleton Public Schools Foundation (LPSF) is an equal opportunity employer, and encourages professionals with diverse backgrounds, skills, and experience to apply. LPSF prohibits discrimination and unlawful harassment in any of its programs, procedures, or practices on the basis of age, color, disability, national origin, ancestry, race, religion or creed, gender expression, sex, sexual orientation, gender identity, military service, marital status, genetic information, or other protected classifications defined by federal or Colorado laws. The policy applies in all aspects of employment with LPSF. 

Contacts

Daily contact with instructional staff, classified staff, administrators, Board members, donors, corporate sponsors, and other community members.

Supervisory Responsibility

No direct staff reports, but will supervise office and event volunteers, in addition to maintaining contractor and vendor relationships.

Safety to Self and Others

BOE policy GBGA requires all district employees to follow general safety precautions in order to prevent injury to themselves or others. All employees are required to familiarize themselves with and follow the safety precautions in BOE policy GBGA.

Physical Demands

Must be able to lift up to 35 lbs and maneuver a hand truck and large carts.

Work Environment

The position is based in the LPS Foundation office, but remote work is permitted 1-2 days per week, with prior approval from the LPS Foundation Executive Director.

Salary Range: $70,000 - $75,000

Full-time, 40 hours/week

FLSA Status: Exempt