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PMO Analyst

davies

Pune

  • Hybrid
  • Full Time
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About the role

We are seeking a proactive and highly organized PMO Analyst to join our dynamic & evolving Project Management Office team.
This is an excellent opportunity for an experienced PMO professional who enjoys working across a diverse portfolio of projects and programmes, supporting Programme Leads, Project Managers, and senior stakeholders to deliver consistent governance, accurate reporting, and best-practice project administration.
The successful candidate will be a self-starter who takes ownership of tasks from initiation through to completion, thinks critically to resolve issues, and is comfortable working independently within a fast-paced environment. You will play a key role in maintaining portfolio data, supporting governance processes, administering project setup and closure activities, and producing management information that enables effective decision-making.
Strong communication skills, excellent attention to detail, and advanced Microsoft Excel and SharePoint capabilities are essential.

Key Responsibilities

Project & Programme Administration
  • Support the end-to-end administration of projects throughout their lifecycle.
  • Coordinate project setup & delivery activities, ensuring governance standards are applied consistently.
  • Manage project code creation and closure processes.
  • Support project closure activities and maintain relevant records.
  • Administer project financial trackers and related governance controls.
  • Maintain and administer project and programme data repositories. 
  • Support contractor invoice processing and associated financial administration.
  • Perform project code audits and data quality reviews.
  • Support timesheet processes and administration activities.
  • Maintain staff master data and resource records.
Governance & Front Door Support
  • Support portfolio governance processes and forums.
  • Track initiative, project, and change requests through governance workflows.
  • Maintain governance registers, logs, and supporting documentation.
  • Monitor actions and decisions, ensuring timely follow-up and closure.
  • Chase outstanding submissions and governance deliverables.
  • Coordinate with stakeholders to ensure governance deadlines are met.
  • Support Front Door intake and prioritisation processes.
  • Assist in producing governance packs, reports, and meeting materials.
Data Management & Reporting
  • Produce regular and ad hoc portfolio reports and management information.
  • Extract, cleanse, analyse, and validate data from multiple sources.
  • Support report generation, imports, data uploads, and reconciliations.
  • Perform data quality reviews and administrative QA activities.
  • Maintain portfolio trackers, logs, and reporting repositories.
  • Identify trends, risks, issues, and anomalies within project data.
  • Support development of portfolio dashboards and performance reporting.
Microsoft 365 & Tool Administration
  • Create and maintain SharePoint sites, Lists, libraries, and related content.
  • Support Microsoft Teams site setup and administration.
  • Support project tooling and system administration activities.
  • Assist with ServiceNow and CAB administration processes where required.
  • Recommend improvements to processes, reporting, and data management practices.
  • Support ongoing PMO process improvement initiatives.
Stakeholder Support & Continuous Improvement
  • Build effective working relationships with Programme Leads, Project Managers, and business stakeholders.
  • Promote PMO standards, governance, and best practice across the portfolio.
  • Provide administrative and reporting support to PMO leadership.
  • Proactively identify opportunities to improve efficiency and data quality.
  • Take ownership of assigned tasks and drive them through to successful completion.

Skills, Knowledge and Expertise

Essential
  • Previous experience in a PMO Administrator, PMO Analyst, Project Support Officer, or similar PMO role.
  • Strong understanding of project management methodologies such as PRINCE2 & Agile.
  • Advanced Microsoft Excel skills including: 
    • Pivot Tables
    • XLOOKUP/VLOOKUP
    • Complex formulas
    • Data manipulation and analysis
    • Charts and reporting
  • Strong Microsoft SharePoint experience, including: SharePoint Lists, Site administration, Library management, Permissions management & Data maintenance
  • Experience working with project and portfolio data.
  • Strong analytical and problem-solving capabilities.
  • Excellent organisational and prioritisation skills.
  • Ability to work independently with minimal supervision.
  • Strong verbal and written communication skills in English.
  • High attention to detail and commitment to data accuracy.
  • Experience working with senior stakeholders, Project Managers, and Programme Leads.
Desirable
  • Experience supporting project financial tracking and reporting.
  • Power BI report creation and dashboard development.
  • Experience with Microsoft Power Platform (Power Apps and Power Automate).
  • ServiceNow experience.
  • Experience working within a portfolio, transformation, or technology PMO environment.