SCDB Coordinator

Key Responsibilities

• Maintain the SCDB during project execution and ensure checksheets, ITRs, certificates, punch items, and completion status are entered accurately and updated progressively.  
• Support preparation, verification, routing, approval, and closeout of Mechanical Completion, Commissioning Completion, Ready-for-Start-Up, and final handover certificates and dossiers, as applicable to the project.  
• Monitor completion status and help drive the orderly handover of systems from Construction to Commissioning, Start-Up, and Operations in accordance with approved priorities and schedule dates.  
• Communicate priority systems and coordinate with Construction so completion activities support system-based turnover requirements.  
• Review system boundaries and completion status to identify gaps, incorrect tag allocation, sequencing conflicts, or opportunities for earlier turnover.  
• Coordinate with the CSU Team to ensure completed check sheets and supporting records are submitted on time, reviewed, corrected where required, and properly recorded in the SCDB.  
• Coordinate punch-list development, classification, entry, assignment, status tracking, verification, and closeout, with particular focus on items affecting safe energization, commissioning, or handover.  
• Ensure approved as-built, redline, test, vendor, and turnover documentation is identified and incorporated into handover dossiers in accordance with project procedures.  
• Verify required dossier signoffs and coordinate formal transfer of accepted systems to the receiving Commissioning, Start-Up, or Operations organization.  

• Create and maintain SCDB user accounts, roles, permissions, workflows, templates, and project-specific configuration.  
• Administer SCDB change control and management of change processes for system boundaries, tags, checksheets, certificates, workflows, and completion data.  
• Investigate and resolve data discrepancies, duplicate records, incorrect links, missing documentation, and completion-status conflicts.  
• Produce standard and custom reports, dashboards, system completion metrics, punch summaries, handover forecasts, and plan-versus-actual progress reports for project leadership.  
• Report risks and constraints that may affect Mechanical Completion, Commissioning, Start-Up, or handover dates and support development of recovery actions.  
• Provide SCDB training and day-to-day support to project management, Construction, Commissioning, contractors, Document Control, and Operations personnel.  
• Maintain auditable records and ensure database practices comply with project procedures, quality requirements, and document-retention expectations.

Skills, Knowledge and Expertise

• Technical diploma, trade qualification, college or university degree, or equivalent combination of technical education and relevant project experience.  
• Strong experience in project completions, mechanical completion, commissioning, turnover, handover, or related project execution roles.  
• Proven hands-on experience administering an electronic Systems Completion Database or Completion Management System on a major industrial project.  
• Strong understanding of systemization, Mechanical Completion, commissioning, Start-Up, turnover, handover, check sheet management, certification, and punch-list processes.  
• Experience coordinating contractors, walkdowns, completion dossiers, database updates, and system status reporting across multiple disciplines.  
• Ability to read and interpret P&IDs, single-line diagrams, system boundary drawings, cable schedules, instrument indexes, line lists, equipment lists, and other engineering documents.  
• Working knowledge of project controls and schedule interfaces; experience with P6 and data integration is an asset.