School Board Recording Secretary

FARMINGTON SCHOOL BOARD RECORDING SECRETARY

Farmington School District is seeking a Recording Secretary to serve the Farmington School Board Meetings. This position requires evening work; flexibility in the schedule is a must since meetings may be called as needed.

QUALIFICATIONS:

• Experience within a public school setting strongly preferred

 REPORTS TO: Farmington School Board

SPECIFIC DUTIES AND RESPONSIBILITIES:
Essential Functions: 

• Takes and transcribes minutes of meetings
• Maintains confidentiality
• Develops and maintains a filing and retrieval system for all official School Board minutes and records
• Maintains effective working relationships with officials, department heads, other employees and the general public
• Team player
• Perform other duties as assigned

 Essential Skills: 

• Has a thorough knowledge of business English, spelling and punctuation
• Has a thorough command of digital literacy and related software applications
• Has a knowledge of parliamentary procedures and public school terminology
• Keeps accurate minutes and makes them available at the necessary time
• Has excellent integrity and demonstrates good moral character and initiative
• Has a strong commitment to accuracy, a pleasant disposition, and a cooperative attitude, as well as pride in workmanship
• Has the ability to work independently and without constant supervision

PHYSICAL DEMANDS:

• It is the School Board's policy that all new employees should have a physical exam at the employees' expense before starting work, with a doctor's statement that the employee is able to perform his/her duties.  
• Eyesight sufficient to effectively read and to accurately view information on a computer monitor.
• Speaking and hearing ability sufficient to effectively communicate.
• Manual dexterity and strength sufficient enough to enter information via computer keyboard for an extended period of time, to write notes and information needed.
• No physical labor required.
• Ability to type 50 words per minute.
• Ability to take dictation at a speed of 100 words per minute.

WORK ENVIRONMENT:

• In public and non-public meeting sessions, most televised; some workshop sessions.
• Transcription and minutes preparation at home
• Conference room setting
• At least twice a month, year round, and some weekends required; more frequent meetings occur during budget season

EVALUATION:
An evaluation will be performed by the School Board after three months on the job and at least annually thereafter.