Marketing Assistant & Events Coordinator

Job Summary

The Marketing Assistant & Events Coordinator supports the Marketing Department through daily administrative activities, marketing initiatives, and event planning. This position assists with coordinating trade shows and company events, maintaining marketing materials and departmental resources, and providing organizational support to Marketing and Business Development (BD).

The ideal candidate is organized, detail-oriented, and comfortable managing multiple assignments while working collaboratively with internal teams and external vendors.

Responsibilities and Duties

Marketing Assistant (Core)

• Marketing Support: Assist with marketing campaigns, content scheduling, website and social media updates, and other departmental initiatives as directed by the Marketing Director.
• Marketing Materials: Coordinate the ordering, inventory, organization, and distribution of marketing collateral, promotional items, branded merchandise, and sales materials.
• Departmental Organization: Maintain shared files, calendars, task assignments, and departmental records. Assist with developing standardized templates, reference documents, and procedures to improve organization and efficiency.
• Sales Support: Assist the Business Development (BD) team with CRM updates and reporting, sales-related follow-ups, and routine administrative needs.
• Cross-Department Coordination: Communicate with internal teams and external vendors to support scheduling, information sharing, and timely completion of assigned activities.

Event Planning & Coordination

• Trade Shows & Conferences: Coordinate logistics for domestic and international events, including registrations, vendors, booth requirements, travel arrangements, shipping, and onsite needs.
• Event Administration: Maintain event schedules, vendor contacts, planning documents, and expense records. Assist with purchase requests, invoices, and post-event reporting.
• Internal Events: Serve as the coordinating lead for the company's Events Committee, facilitating shared planning responsibilities for employee events and company activities. Assist with internal leadership meetings and off-site events as needed.

Required Skills & Abilities

• Strong organizational skills with the ability to manage multiple assignments, priorities, and deadlines.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Familiarity with task management platforms such as Asana.
• Strong written and verbal communication skills with attention to detail.
• Ability to communicate professionally and work collaboratively with internal teams, customers, and vendors.
• Familiarity with social media, basic marketing tools, and CRM systems preferred.
• Ability to work independently on assigned tasks, follow instructions, and adapt to changing priorities.

Education & Experience

• Associate or bachelor’s degree in marketing, communications, business administration, or a related field preferred; equivalent experience considered.
• 1–3 years of experience in marketing support, administrative coordination, event planning, or a related field preferred.

Other Requirements

• Must be a U.S. Person, per U.S. government contract requirements.

Physical Requirements

Primarily an office-based role requiring extended periods of sitting and computer use. Occasional standing, walking, lifting event materials, and assistance with event setup may be required. Occasional exposure to manufacturing noise and equipment.