Secretary- Early Childhood

Pay Grade:  735  (Min $16.85 per hr)
Work Days:  195
 

Primary Purpose:

• Facilitate the management of student matters and records in coordination with the office manager.

Qualifications:
Education/Certification:

• High school diploma or equivalent
• Notary Public certification (preferred)

Special Knowledge/Skills:

• Effective organization, communication and interpersonal skills
• Ability required to follow procedures and operate machines regularly used in performing job tasks
• Willingness to execute written employment contract with Plano ISD

Experience:

• One year of clerical experience in a public education environment (preferred)

Major Responsibilities and Duties:

• Respond to routine requests, and refer calls, inquiries and visitors to appropriate staff (teacher, counselor or principal)
• Work with students, parents and teachers to maintain effective communication
• Prepare and maintain all records dealing with students as required by the Texas Education Agency, including new students, withdrawals, attendance and student files
• Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, training plans, etc.
• Requisition supplies, printing, maintenance or other services
• Maintain recordkeeping system to monitor use of all office equipment
• Record daily official attendance and student count, and distribute absence and tardy letters
• Act as school receptionist by taking and distributing messages for staff and after school transportation in a timely manner
• Responsible for visitor access into the building; maintain and monitor school security
• Assume responsibility for the school clinic in absence of nurse
• Collect assignments for extended absences
• Provide day-to-day leadership to office aides and volunteers
• Monitor and record Child Safe line daily
• Give tours to prospective families, students and realtors
• Maintain school calendar (scheduling campus activities, PTA functions, lease of building through administration
  office)
• Record all trades and maintain medical trades and absences
• Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used:

• Computer, typewriter, printer, copier, calculator and fax machine

Working Conditions:Mental Demands:

• Reading and ability to perform basic arithmetic; work with frequent interruptions, ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress

 
Physical Demands/Environmental Factors:

• Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

SM111026/00053610