School Secretary - Job #7717

Located in beautiful southeast Arizona, Sierra Vista Unified School District is seeking passionate, dedicated educators to join our team! 
Award-Winning District * 5 Outstanding Schools * Competitive Salaries * Incentives * Paid Holidays & Leave * Exceptional Employee Benefits & Resources * Culture of Caring & Support
Apply Today & Make a Difference in Students' Lives.

QUALIFICATIONS

1. High School Diploma or equivalent
2. Working knowledge of computer word-processing and Microsoft Office applications, and Google.
3. One year experience in related area performing secretarial or general office work in an office with considerable public contact, or an equivalent combination of experience, education and/or training that demonstrates the desired knowledge, skills and abilities
4. Knowledge, skill, and or experience in the implementation of Positive Behavior Intervention Supports (PBIS) strategies or be willing to receive training in those strategies
5. Ability to obtain a valid Arizona IVP Fingerprint Clearance Card

KNOWLEDGE, SKILLS AND ABILITIES

1. Strong internal and external communication skills, both oral and written.
2. Ability to follow written and/or verbal instructions.
3. Strong organizational skills.
4. Ability to demonstrate interpersonal and problem-solving skills.
5. Ability to maintain accurate records and reports.
6. Ability to demonstrate exceptional customer service skills
7. Ability to operate computer equipment for email communications, word processing, data management, and other assigned tasks as related to the position.
8. Ability to operate standard office equipment and database software programs.
9. Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
10. Ability to work cooperatively and courteously with staff, students, parents, and community members.
11. Utilize, with fidelity, the District Positive Behavior Intervention Support (PBIS) program at the building level.
12. Ability to understand and maintain students' and parents' rights to confidentiality and not violate those rights; nor discuss students in inappropriate places or with anyone not in direct contact with such individual students.
13. Ensure information obtained through the course of duties associated with this position, is held in the highest of confidentiality.
14. Perform all duties in accordance with Federal and State laws, district procedures, and Board policies, including mandatory reporting procedures.

Disclaimer:  The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of primary duties and responsibilities.  Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Complete office and secretarial duties, including greeting visitors, answering telephones and inquiries, and providing general information relevant to the site. Explain applicable school programs and procedures.  
2. Maintain confidential records and files.
3. Perform data entry for attendance records, student tracking, and contact parents/guardians.
4. Compile attendance information for district, state, and federal organizations, as needed.
5. Verify student transportation roster daily and distribute to appropriate school staff.
6. Perform data entry in the district student information system and for specific district, and state and federal organization documents and reports. Sort and distribute standardized testing reports.
7. Create student record requests, process student withdrawal forms, provide student records to requesting schools/districts and provide student information to central registration as requested.
8. Obtain and organize pertinent data in usable form, as needed.
9. Compose correspondence independently, take care of office operation procedures, and maintain confidential records and files, in the absence of the Principal Secretary.
    

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
While performing the duties of this job, the employee is required to reach with hands and arms, sit, stand, walk, stoop, and bend as necessary. The employee may lift, carry, push, pull, or otherwise move objects weighing a minimum of 10 pounds and could occasionally lift or move up to 20 pounds. The employee will read correspondence and computer screens, and use the telephone.   

WORK ENVIRONMENT
Indoor office environment. This position regularly works indoors. The noise level in the work environment is quiet to moderate and may become excessively noisy at times. Will have substantial contact with parents, students, staff, and the public.

ORGANIZATIONAL RELATIONSHIPS
The Secretary reports to the Principal/Site Administrator. The Secretary will interact cooperatively with all other staff positions. All elements of good human relations will be practiced.

TERMS OF EMPLOYMENT
INITIAL WAGE PLACEMENT PLAN: Starting at $15.30 per hour
WORK YEAR:           10 Months/8 hours per day
**BENEFITS** SVUSD offers a competitive benefits package that includes health, dental, vision, and supplemental insurance options available at an additional cost to employees. Benefits also include paid leave, paid holidays, paid life insurance, and an equal contribution to the Arizona State Retirement plan. For more details, please visit the Join Our Team and Benefits web pages.

FOR FURTHER INFORMATION, CONTACT
Human Resources - 515-2760 or [email protected]

NON-DISCRIMINATION/EQUAL OPPORTUNITY EMPLOYER
The Sierra Vista Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. The Sierra Vista Unified School District also does not discriminate in its hiring or employment practices. Inquiries may be directed to the Title IX Coordinator or the Section 504/ADA Coordinator at 3305 E. Fry Blvd., Sierra Vista AZ, 85635 or 520-515-2700.