Senior Executive Assistant

Become an integral part of the Network Product Line team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in the Network Product Line team, you will deliver high-level administrative and organizational support to one or more senior executives and provide backup coverage for the Senior EA supporting the Head of Foundational Services. Responsibilities include managing complex calendars, coordinating meetings and travel, preparing business materials, and ensuring timely follow-through on priorities. 

Job responsibilities

• Provide backup support for the Senior Executive Assistant to the Head of Foundational Services.
• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.
• Partner with other administrative professionals and cross-functional teams to ensure consistent support and coverage.

Required qualifications, capabilities, and skills

• Demonstrated administrative experience supporting multiple senior leaders in a fast paced organization or managing comparable complex coordination responsibilities
• At least 5 years of administrative experience
• Strong organizational skills and the ability to manage competing priorities, changing schedules, and deadlines.
• Excellent written and verbal communication skills, with careful attention to accuracy and detail.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, along with virtual meeting and collaboration tools.
• Experience coordinating calendars, travel arrangements, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality, and escalate issues appropriately.

Preferred qualifications, capabilities, and skills

•  Experience supporting at the Managing Director level (or equivalent) or above

•  College degree is a plus

   

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.