Attendance Secretary PC #41027

Notice of Vacancy

Date: Ocotber 12, 2026                           Deadline to Apply: When Filled

Position:  Attendance Secretary

Location: Silver Creek Middle School

Status:    Full-Time

Beginning Date: October 29, 2026

Position Purpose: 
Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial, and administrative assistance to school administrators at a school site. To keep and communicate accurate student attendance records. Communicate with parents, staff, and administration regarding attendance. Complete reports as needed regarding student attendance. 

Essential Functions: 

• Maintains documents, files, and records for the purpose of providing up-to-date attendance records for compliance.
• Builds positive relationships with staff and maintains communication with teachers to ensure accurate attendance records.
• Organization of doctors' notes and personal information regarding student attendance.
• Works with attendance programming to track attendance.
• Complete and share reports of attendance with administrators.
• Assists visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls and provides callers with information and assistance.
• Responds to inquiries from students, parents, and employees, providing information, facilitating communication among parties, and/or providing direction.

Additional Duties: 
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. 

 Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility. 

Equipment: 
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. 

Travel Requirements: 
Limited travel to and from meetings may be required.

Knowledge, Skills, and Abilities: 

• Ability to describe problems and work orally or in writing to the supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply, and divide, and perform arithmetic operations.
• Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel, PowerPoint, Google Suites).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Organizational and time management skills.

Physical and Mental Demands, Work Hazards: 

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
     *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. 
   

Qualification Profile: 

• Any combination of education and experience that provides the required skills and knowledge for successful performance would qualify.  Typical qualifications would be equivalent to:
• Graduation from high school or equivalent.
• Coursework in business, math, word processing, office procedures and record keeping preferred.
• Successful experience working with others in an office setting is preferred.

Pay Scale: