Administrative Assistant - Morton Grove

Seeking a self-directed, positive individual to act as full-time administrative assistant in busy school office.  Must have excellent verbal and written communication skills and  excellent computer skills.  Experience with Student Information Systems and special education a plus.

Essential Functions:

 

•      Oversees all aspects of general office coordination.

 

•      Maintains confidentiality in all aspects of students, staff, and school information.

 

•      Answers telephone, transfers to appropriate staff member, and takes accurate and detailed phone messages.

 

•      Greets, screens, and directs visitors / students.

 

•      Interacts and communicates with students, staff and visitors.

 

•      Signs for, distributes and prepares USPS / UPS / FedEx or similarly delivered letters and packages.

 

•      Performs general clerical duties to include, but not limited to copying, faxing, mailing, emailing and filing.

 

•      Maintains and updates student data within the Student Information System.

 

•      Coordinates and schedules meetings, testing, and evaluations for current students and prepares proper notifications.

 

•      Prepares appropriate documents and systems for the arrival of a new student.

 

•      Maintains Google calendar for campus meetings, testing, evaluations and tours for potential and current students.

 

•      Acts as a liasion between school districts, parents, transportation companies and other outside agencies.

 

•      Organizes the distribution of large mailings/emailings.

 

•      Maintains inventory of office equipment and supplies.

 

•      Arranges for the repair and maintenance of office equipment.

 

•      Assists with special event planning such as field trips, assemblies or graduation.

 

Educational/Experience:

 

Must have a High School Diploma.

 

Job Specifications:

 

Skills/Knowledge and Abilities

 

•      Must be able to communicate effectively with a positive customer service attitude.

 

•      Must possess good writing, analytical and problem-solving skills.

 

•      Must be able to follow oral and written instructions.

 

•      Must be proficient in Microsoft Office Word, Excel and Google.

 

•      Must have the ability to operate standard office equipment, including, but not limited to telephone systems, computers, copiers, facsimile machines, and calculators.

 

• Must accept direction, adhere to policies and procedures and carry out assignments. 
• Must demonstrate tact, resourcefulness, patience, and dedication and react calmly and effectively in emergency situations.
• Must demonstrate exemplary interpersonal skills, verbally communicate clearly and distinctly in a noisy environment, and be visually observant in dealing with staff, students, and parents.
• Must project a positive image of the school to the students, parents/guardians, and staff as well as exhibit a positive employee attitude.
• Must possess a valid Illinois driver's license.
• Ability to communicate effectively, verbally and in writing, with Parkland students, supervisors, coworkers, subordinates, support agencies, and a variety of external consumers.
• Adheres to the policies and procedures of Parkland Preparatory Academy.