Executive Assistant to the Superintendent and Board of Education/District

For School Year 2026-2027
261- Work Day Calendar 

Hourly Pay Rate: $29.43+ (Salary placement is based on experience.)
Click on the following link to view the full pay range on the ESP Salary Schedule: https://www.hsd2.org/our-district/financial-transparency
 

Job Summary:
Provides comprehensive confidential administrative support to the Superintendent of Schools and Board of Education to ensure they are fully prepared with information, documentation, and communication for every function and activity in which they are involved. Designated Election Official for the District.

Essential Duties and Responsibilities:

• Prepares agendas all Superintendent Cabinet, district-level meetings, Collaborative Decision Making Team meetings, and any other meetings as required by the Superintendent; records and transcribes notes for these meetings and distributes to the appropriate individuals.
• Frequently is the contact for parent/patron concerns/complaints and must be professional, calm, and remain neutral during sometimes hostile and/or hysterical conversations. Requires patience, skill, and tact to resolve the issues or to refer these calls to the appropriate administrator(s) for attention and resolution.
• Communicates requests from the Superintendent to departments and all administrative staff and provides follow up on all such requests to be received in a timely manner. Serves as a communication liaison with the Board of Education, area school districts, staff, patrons, and students.
• Prepares correspondence, memoranda, reports, and other documents that include technical terminology requiring a familiarity with legal mandates, policies, regulations, and operational procedures affecting the Superintendent's functional responsibilities.
• Develops annual budgets and approves expenditures from Superintendent and Board of Education budget areas. Monitors budgets of departments/divisions that report to the Superintendent.
• Administers the election process for district school board vacancies and ballot questions. Files appropriate documents and reports with the County Clerk and Recorder and Secretary of State according to the established election timeline. Facilitates execution of Intergovernmental Agreement with County Clerk and Recorder. Conducts procedure to determine candidate ballot order and certifies official ballot content with County Clerk and Recorder. Compiles and distributes Board candidate information and petition packets. Verifies petition signatures. Notarizes appropriate election documents. Composes appropriate correspondence to successful and unsuccessful candidates. Performs any other duties regarding the District election.
• Obtains and organizes pertinent data as needed and puts it in usable form.
• Interprets policies, regulations, and operational procedures for those persons contacting the Superintendent's office either by telephone, in writing, or in person.
• Monitors and records revisions of policies, procedures, exhibits, and directives and ensures prompt posting on the district web page upon approval by the Board of Education. Maintains updated copies of all policies and procedures and keeps them available for public inspection.
• Makes facility and catering arrangements for meeting/work sessions/retreats.
• Maintains Superintendent's and Board of Education files.
• Performs other duties as assigned.

Education, Training and Experience:

• High school diploma or equivalent. BA/BS preferred.
• Over four years' experience in an administrative assistant/executive secretarial position.
• English/Spanish required.
• Basic math, writing, communication, and accounting skills. Basic knowledge of modern office practices and procedures, advanced computer skills (word processing, database management, spreadsheets, 55 wpm).
• Ability to meet public in positive manner in person, display skills for establishing interpersonal relations with co-workers, staff, and district patrons.
• Operating knowledge of copier, fax, and printer required at hire.
• Ability to obtain Notary Public Commission.

• Criminal background check and District fingerprinting required.

   

NOTE: The selected candidate may have the opportunity to participate in transition days each week prior to their official start date to support a smooth transfer of responsibilities and provide continuity of service. The anticipated official start date for this position is mid-March 2027. The schedule and number of transition days will be determined in coordination with the selected candidate and the District.

Applicants who upload a copy of their transcripts or certifications to their application may choose to redact any dates included on the transcripts or certifications, including date of birth and dates of attendance/graduation/completion. An un-redacted copy will be requested if an employment offer is extended. In addition, submitted resum�s may also exclude dates of attendance or graduation for high school and/or post-secondary education.

Application Procedure:
Click on the red "Apply" button to complete an online application, you must apply to each position that is of interest to you.

FLSA: Non-Exempt