Substitute- Clerical

Job Description / Essential Elements

TITLE: CLERK

REPORTS TO: Site Principal, Designee or Program Manager

DEPARTMENT: Secretarial/Clerical

HOURS PER DAY: 6 or 8

WORK YEAR: 189, 11 or 12 Months

SALARY: Range 15, 16 or 19

BASIC FUNCTION:
Under the direction of the Site Principal or Designee, performs a wide variety of responsible clerical work including typing duties, data entry, word processing, spreadsheet work, program/project monitoring fiscal accounting, informatory distribution, inventorying, filing, ordering, parent/public contacting and performs other related duties as assigned.

ESSENTIAL JOB FUNCTIONS:
•Maintain project data and prepare reports as directed for State and Federal programs.
•Keep and maintain accurate records of student data on a regular basis.
•Maintain current inventory of supplies and suggests items for acquisitions as needed.
•Prepare and reproduce a variety of materials as directed.
•Assist with receiving, cataloging, circulation, inventory, repair and record keeping of equipment, supplies and materials.
•Translate English/other material as needed.
•Assist in the office as needed with office personnel.
•Post and distribute mail as needed.
•Filing records as needed.
•Perform other duties as assigned.

EDUCATION AND EXPERIENCE:
Education:
•A high school diploma or equivalent.
•Courses in office practice, typing, computer literacy, and human psychology preferred.
Experience:
•Some experience in general office clerical work preferred.

KNOWLEDGE AND ABILITIES:
Knowledge of:
•Modern office practices, procedures and equipment.
•Computer/software literate.
•Receptionist and telephone techniques and etiquette.
•Correct English and Spanish usage, grammar, spelling, punctuation and vocabulary.
•Bilingual English/Spanish.
Ability to:
•Perform clerical/office work.
•Follow oral and written directions.
•Operate telephone (switchboard).
•Get along well with others.
•Type at least 40 words per minute without error.
•Pleasant, courteous, helpful with the public and district personnel.
License:
•Valid California Driver's License.

WORKING CONDITIONS:
•Position requires extensive time at the district switchboard, use of a computer terminal and the ability to speak, hear and see.
•Office environment.
•Sitting and viewing a computer monitor for extended periods of time.
•Operate a typewriter and computer keyboard.
•Communicate with and provide information to others.

Requirements / Qualifications

High school diploma or equivalent
Bilingual, English/Spanish preferred
Experience in general office work preferred

Completed Application
Resume
High School Diploma or equivalent
3 Letters of Recommendation
A District administered clerical skills test will be given to candidates selected for an interview.

• Letter(s) of Recommendation
• Proof of HS Graduation
• Resume

Comments and Other Information

Please note: If selected for this position, you will receive an email from our reference check system, SkillSurvey Pre-Hire 360. This email will provide instructions for submitting contact information for your professional references as part of our background clearance process. The selected candidate must respond within 24 hours to complete the hiring process. Additionally, any job offer is conditional upon the successful completion of our background clearance process.