Technician I - TEAMS Data - Adult Education

Technician I - TEAMS Data - Adult Education

REPORTS TO: Director I - Adult Education
SALARY: $35,850 - $43,211
PAY GRADE: 703
DUTY DAYS: 239
PCN: 17406
FLSA STATUS: Non-Exempt
 

This is a grant-funded position and is contingent on availability of funds.

POSITION PURPOSE

Responsible for the collection, recording, retrieval, and analysis of information.  Reads source documents, verifies accuracy of the data, prepares and interprets reports, and manages data storage. Performs data entry into the Texas Educating Adults Management System (TEAMS).
 

ESSENTIAL JOB FUNCTIONS 

Data Quality 

• Manages and organizes all Adult Education & Literacy (AEL) incoming data weekly.
• Enters student data from DocuSign to create new profile in TEAMS ensuring accuracy and confidentiality.
• Uploads data weekly to the TWC AEL SharePoint while ensuring accuracy.
• Enters student attendance and credential information into TEAMS timely and accurately.
• Saves, retrieves and archives files with student information on AEL shared drive. 

Data Auditing 

• Researches and problem-solves student data errors.
• Performs as data detective and handles investigation of the data for accuracy. 

Research & Reporting 

• Analyzes and summarizes TEAMS data, and provides reports from TEAMS.
• Assists teachers/administrators with review/analysis of related data for program improvement.
• Analyzes all hard copies and transfers them to electronic forms to ensure optimal quality.
• Responsible for various aspects of data including initial collection and corrections, and retrieval of data for interpreting, analyzing, and reporting.
• Assist Teachers with student Data reports. 

Administrative 

• Assists with office administrative tasks as needed.
• Attends all required TWC Data training. 

PERSONAL WORK RELATIONSHIPS

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

OTHER DUTIES AS ASSIGNED

• Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations.  All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Knowledge of using MUNIS software in a school administration environment.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of Texas Workforce Commission grant requirements and deliverables.
• Skill in data entry with minimal errors.
• Skill at the intermediate level, working with Microsoft Office 365, especially Excel, PowerPoint, Word, and Outlook.
• Skill in performing mathematical calculations with accuracy.
• Skill in editing documents for correct grammar.
• Skill in actively looking for ways to help people.
• Skill in completing assignments accurately and with attention to detail.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to understand, enter, and retrieve student data into TEAMS timely and accurately.
• Ability to analyze, explore, troubleshoot, and report TEAMS data.
• Ability to process and handle confidential information with discretion.
• Ability to work with site staff to collect student data in a timely and accurate manner.
• Ability to aid site staff in retrieving, organizing, and storing student data as required in SOP.
• Ability to provide needed reporting based on student data.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
• Ability to communicate effectively, both oral and written forms with supervisors and coworkers.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

TRAVEL REQUIREMENTS

• Travels to school district buildings, professional meetings, and student homes.

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS

• Tools/Equipment Used:  Standard office equipment, including computer and peripherals.
• Posture:  Prolonged sitting, moderate standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion:  Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting:  Regular light lifting and carrying (less than 15 pounds).
• Environment:  Works in an office setting; may require occasional irregular and/or prolonged hours to include some nights and weekends.
• Attendance:  Regular and punctual attendance at the worksite is required for this position.
• Mental Demands:  Maintains emotional control under stress; works with frequent interruptions; may require occasional irregular and/or prolonged hours to include some nights and weekends.

MINIMUM REQUIRED QUALIFICATIONS

• Education:
  • Accredited High School diploma, GED, or Texas Certificate of High School Equivalency required.
• Certification/License:
  • None
• Experience:
  • 3 years' data-entry experience required;
  • TEAMS data-entry experience preferred.
• Language: Bilingual (English/Spanish) preferred in some settings.

This is a grant-funded position and is contingent on availability of funds.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.