Pre-K Enrollment Assistant

Waterbury Public Schools

JOB CLASSIFICATION DESCRIPTION

JOB CLASSIFICATION TITLE:

Pre-K Enrollment Assistant

DEPARTMENT:

Educational Grants Early Childhood

FUNDING SOURCE:

Grants

BARGAINING UNIT CLASSIFICATION:

Non-Union

REPORTS TO:

Reports to Supervisor/Director of Office of Early Childhood 

FLSA DESIGNATION:

Non-Exempt

Full-Time, 35hrs/wk. 12 Month $20.00-$25.00/hr. Note: This is a Grant-funded, Non-union position with benefits that exist as long as funds are available.

PART I - SUMMARY OF CLASSIFICATION

This class is accountable for the in-take of all Waterbury Public School Pre-K registrations and assisting with processing of registrations as needed.  

PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES 

1. EDUCATION AND EXPERIENCE:

Education:

1. High School diploma required.

General Experience: 

1. At least 3 to 5 years of experience working with the public and/or customer service setting. Other experiences in office or service settings will be considered and/or equivalent combination of experience and education.
2. Spanish Speaking preferred.

B. CREDENTIALS:

C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:

Incumbents in this class may be required to possess a current CT Motor Vehicle Class D Operator License.

D. CONTINUING EDUCATION REQUIREMENTS:

E. KNOWLEDGE, SKILLS AND ABILITIES:

1. Must be familiar with testing methods and recruitment procedures;
2. Knowledge of various computer applications including Excel;
3. Should possess excellent communication and interpersonal skills;
4. Must be proficient in the maintenance of vital clerical records;
5. Must have the ability to work effectively with staff, parents and the community.  
6. Must be willing to work within an active office setting

PART III - POSITION SUPERVISES:

N/A

PART IV - ESSENTIAL FUNCTIONS

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties.

• Markets and promotes preschool programs to the community
• Creates and distributes flyers to the community in English and Spanish to WPS and community sites
• Notifies school personnel and appropriate departments of new students entering the pre-k program
• Records student data for City of Waterbury accountability systems prior to registration
• Records data input for the state accountability system of students enrolled in our state funded classrooms
• Verifies attendance for state funded programs
• Maintains the billing, processing and collection of fees for state funded programs
• Responds to phone calls, questions regarding registration process in English and Spanish
• Monitors and responds to new applications in the enrollment portal for new registrations
• Assisting in-person families with the online registration.
• Oversee the process for withdrawals, transfers and entry of new students, including all applicable areas of the city accountability systems.
• Assists with scheduling for appointments for Early Entry to Kindergarten assessments
• Collaborates with the Birth �Three Transition Coordinator register students from Birth to Three agencies
• Collaborates with the Special Education team to register incoming students with IEPs
• Schedules transportation for students with transportation company
• Responsible for Pre-K registration City-wide,
• Collaborates with outside agencies for registration;
• Assigns students to classrooms;
• Prepares class lists for the teachers and office files;
• Responsible for all student transfers and forwarding student records to appropriate departments;
• Performs other related duties as required by the Supervisor of Early Childhood Education Program.

PART V - Working Conditions, Physical and Mental Requirements

Physical Requirements: 

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.

Frequency: Place an "X" in each box that is appropriate to your job. 

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE EMPLOYEE ASSIGNED TO THIS POSITION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB RESPONSIBILITIES AND DUTIES PERFORMED BY PERSONNEL SO CLASSIFIED.

Waterbury Public Schools is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.

Updated on: September 16, 2020

Updated on September 14, 2022

Updated: May 15, 2026