Turnaround Scheduler

Basic Function

The Turnaround Master Scheduler is responsible for the development, integration, governance, and optimization of refinery turnaround schedules from scope development through planning, execution, startup, and closeout. The position works to ensure all turnaround activities are accurately planned, logically sequenced, resource-loaded, and aligned with business objectives. This role serves as the refinery's scheduling expert and provides leadership in the application of scheduling best practices, schedule assurance, resource forecasting, critical path management, and turnaround readiness.  Contract schedulers are hired & onboarded frequently; this role has overall responsibility to ensure their performance and deliverables meet business needs. The Master Turnaround Scheduler plays a critical role in supporting safe, reliable, and cost-effective turnaround execution while maintaining schedule integrity and providing clear visibility to turnaround leadership.

Job Duties

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)

• Turnaround Schedule Development
  • Support scope challenge and scope freeze processes.
  • Support scoping and job planning utilizing library plans and historical schedule information.
  • Develop and maintain integrated Primavera P6 turnaround schedules for refinery turnarounds.
  • Create and maintain schedules encompassing shutdown, execution (including pre- and post-) and startup phases.  Integrate cost accounts into the schedule in support of the Turnaround Controls processes.
  • Establish and maintain schedule logic, constraints, milestones, and critical path activities.
  • Integrate maintenance, inspection, operations, project, and contractor work scopes into a unified master schedule.
  • Ensure schedule quality through routine schedule health assessments and adherence to established scheduling standards.
• Schedule Governance and Controls
  • Maintain schedule baselines and manage schedule changes through approved processes.
  • Perform schedule quality reviews and validate logic, durations, resource loading, and milestone alignment.
  • Develop schedule performance metrics and reporting standards.
  • Ensure consistent application of refinery and corporate scheduling procedures.
• Critical Path and Risk Management
  • Identify and manage critical and near-critical paths.
  • Conduct schedule risk assessments and scenario analyses. Challenge execution leads (company and contract) to drive schedule improvement.
  • Evaluate schedule impacts resulting from scope changes, resource constraints, or execution issues.
  • Develop mitigation and recovery plans to address schedule threats and opportunities.
  • Support contingency planning and schedule optimization initiatives.
• Resource Planning and Forecasting
  • Resource-load turnaround schedules to support workforce planning and contractor forecasting.
  • Coordinate with turnaround leadership to evaluate labor requirements, crew loading, and execution sequencing.
  • Support budget development and execution forecasting through schedule-driven manpower and duration estimates.
  • Analyze productivity trends and resource utilization during execution.
• Turnaround Execution Support
  • Maintain schedule accuracy throughout execution activities.
  • Facilitate schedule update meetings and progress reviews with stakeholders.
  • Produce daily, weekly, and milestone progress reports.
  • Develop look-ahead schedules that support field execution activities.
  • Monitor schedule performance and communicate risks, delays, and recovery opportunities to leadership.
• Turnaround Readiness
  • Participate in turnaround readiness reviews and stage-gate assessments, including schedule optimization sessions and tabletop workshops.
  • Verify that work packages, materials, permits, logistics, contractors, and equipment requirements are aligned with schedule milestones.
  • Ensure schedule alignment with operational constraints, shutdown windows, and startup requirements.
• Continuous Improvement
  • Lead post-turnaround schedule performance reviews and lessons learned sessions.
  • Benchmark scheduling processes against industry best practices.
  • Recommend improvements to planning, scheduling, reporting, and execution processes.
  • Mentor planners, schedulers, and turnaround personnel in advanced scheduling techniques and Primavera P6 best practices.

Experience

A minimum of ten (10) years of refinery experience in advanced Primavera scheduling is required.   At least 5 years experience in complex Turnaround scheduling strongly desired. Strong understanding of refinery turnaround work is critical to support ability to challenge the raw data and drive improvements. Experience coordinating schedules across multiple stakeholders, including contractors, craft disciplines, and site personnel.

Education Level

A minimum of a High School Diploma or equivalent is required.

Required Skills

Proficient skill level in Primavera P6 software required; professional certification preferred. Broad understanding of refinery operations, maintenance, construction and turnarounds. Ability to work in a fast-paced work environment and deliver to required deadlines. Ability to work additional hours as required to support Turnaround events, particularly during turnaround event execution. Ability to effectively communicate with and influence others. General working knowledge of SAP software and working proficiency in Excel.

Supervisory/Managerial Responsibility

Contract personnel in TA department; varies with site workload (up to 5 directs).

Work Conditions

Office based with up to 5% travel by land and air required. Petroleum refinery, warehouse/plant environment including but not limited to chemicals, pressure vessels tanks, rotating equipment, loud noise and vibrations. Subject to all temperatures, weather and varying road conditions.  

Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally.

Benefit eligibility is governed by official plan documents, for more details visit Total Rewards.

Physical Requirements

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and lubricants and specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to our refineries and the petroleum industry. HF Sinclair markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacic Northwest and in other neighboring Plains states and supplies high quality fuels to more than 1,750 branded stations and licenses the use of the Sinclair brand to more than 350 additional locations throughout the country. HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in New Mexico. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.