Grant and Contract Administrator II

The University of New Hampshire is seeking a collaborative, detail-oriented Grant and Contract Administrator II (GCA II) to support the administration and financial management of the New Hampshire Rural Health Transformation (RHT) initiative. This position plays an important role in supporting a significant, statewide effort to strengthen rural healthcare access, services, and sustainability. Working in partnership with project leadership, campus stakeholders, Sponsored Programs Administration, and Accounting and Financial Compliance, the GCA II will provide post-award financial oversight, budget monitoring, expenditure analysis, financial forecasting, and guidance on sponsor and institutional requirements. The successful candidate will bring strong analytical, organizational, and communication skills, along with a commitment to proactive problem-solving, collaboration, and responsible stewardship of sponsored funding. This is an exciting opportunity to contribute to a high-impact initiative while helping ensure effective, compliant, and successful management of its financial resources.

Duties and Responsibilities

Post-Award Grants Management

• Interprets awards terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable), including those associated with the RHT project and contract.
• Working with the GCAIII, manages grants by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating with PI regarding financial progress and coordinating activities at the end of the budget period.
• Manages accounting records for all awards within their assigned portfolio, including RHT-related awards and contract funds.
• Reconciles all assigned accounts against the General Ledger on a monthly basis.
• Manages personnel and purchasing activities with the PI and applicable USNH offices; review and act as signatory (if designated by the PI) for budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary, including those related to the RHT project and contract.
• Reviews, analyzes, and reconciles payroll distribution for faculty, graduate students, fellows and research staff on a bi-weekly basis and processes changes as needed.
• Meets with PIs at least quarterly to provide updates on the financial status of their accounts and provide financial projections and recommendations to support the outcomes of their research, including the RHT project.
• Acts as a liaison between PIs and SPA-AFC and other units within the institution to communicate and resolve any issues that arise concerning expenditures, including those associated with the RHT project and contract.
• Manages effort report process to ensure accuracy and timely submission.
• Responsible for budget development for progress reports to ensure research project outcomes are met, including RHT project deliverables.
• Responsible for or to ensure submission of progress reports, program reviews and other activities related to the grant, including applicable RHT project and contract reporting requirements.
• Working with SPA as appropriate, with providing just in time information or other agency requests such as budget revisions, compliance issues, etc., including requests related to the RHT project and contract.

 

Other Responsibilities

• Serves as a financial resource to department staff and faculty to ensure compliance with federal, sponsor, and university policies
• Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by STAR
• Directors policies and procedures and guidelines put out under the OMB circulars and Uniform Guidance.
• Assist PI’s, program team leaders and others on the purchase of specialized (e.g. >$5,000) equipment, noting relevant regulations, policies and procedures.
• Manage and review all grant program income funds within unit, request any budget increases with SPA and assist PI’s in expending these funds following proper policies and procedures.
• In collaboration with the senior grant account manager, reconcile and close out federal grants and contracts in a timely manner, including verification of final expenditures and appropriateness of financial transactions, including the RHT project and contract as applicable.

 

Requirements

• Bachelor’s degree in field related to finance or business and 3 years of experience in sponsored projects administration, negotiation, budgeting or related field.
• Good oral and written communication skills and financial skills.
• Good computer skills.
• Experience working with research administration software applications in both pre- and post-award.
• Working knowledge of the administrative components of a proposal including: understanding of standard proposal requirements, terms, and conditions; budget development and resource requirements; bio-sketches; facilities pages; and sub-awards.
• Demonstrated knowledge of applicable federal, state and other sponsor regulations related to sponsored projects, including OMB Uniform Guidance.
• Analytical and problem-solving skills, including experience researching and analyzing data to develop accurate reports, identify valid solutions, forecast consequences of proposed action and implement a course of action.
• Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
• Ability to establish and maintain effective working relationships with faculty, administrative staff and students in a higher education environment, including members of the RHT project team.

 

Additional Job Classifications

• Knowledge of college/university business policies and practices especially in research administration.
• Experience with WD.
• Certified Research Administrator.

 

Applicant Instructions: 

Applicants should be prepared to upload the following documents when applying online within the My Experience: Resume/CV section of the application: (Maximum of 5 Documents - additional documents can be added to the Application Questions section of the application)

 

• Resume/CV
• Cover Letter

 

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

Please be advised that this position is supported by external sponsor funding. As such, continued employment in this role is contingent upon the availability of those external funds. If, for any reason, the sponsor funding is reduced or discontinued, employment may be subject to modification or termination in accordance with applicable policies and procedures. 

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Compensation Pay Range:

$57,590.00 - $102,850.00

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location:

Durham