Administrative Assistant- Plant Miller

Administrative Assistant

Operating Company: Alabama Power Company – Plant Miller

Description:

The Administrative Assistant will provide administrative support to Plant Miller. This position will also work with other Administrative Assistants in providing support to the overall plant. Duties include but are not limited to: 

• Managing timekeeping and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures
• Providing administrative support to management with professionalism and confidentiality
• Providing excellent customer service with an eagerness to support internal and external customers
• Managing records and files while ensuring compliance with record retention policies
• Supporting meetings with calendar management, catering, and as a scribe when requested 
• Managing travel arrangements for management
• Maintaining and ordering office supplies and other office and general administrative needs
• Assist in the tabulation, tracking, and development of reports (i.e. HR, fuels, etc.)
• Coordinating, organizing, planning, and executing meetings and events at the plant level
• Coordinating plant tours
• Supporting Human Resource and Hiring Managers with administrative support for interviews
• Supporting welcoming and orientation of new employees
• Processing incoming/outgoing mail
• Managing administrative building meeting room calendars
• Maintain internal/external contact lists as well as other information and files
• Creat Purchase Requisitions and Reconcile Invoices
• Submit training course complettions for department
• Handle all phases of contractor critical area access requests and revocations. 

JOB DUTIES & RESPONSIBILITIES

Education Requirements

• High School Diploma highly desired

Experience Requirements

• 3-5 years’ experience in an administrative support role
• Additional training and/or experience in relevant skills is preferred

Knowledge, Skills & Abilities

• Excellent listening and telephone communication skills
• Strong organization, prioritization, and time management skills
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Excellent computer skills with proficiency in Word, Excel, PowerPoint and Outlook
• Proficient with MAXIMO, ORACLE, POWERPLANT or have demonstrated the ability to learn and use other computer systems
• Must be able to work efficiently with minimum supervision
• Ability to analyze, make decisions and anticipate next steps
• Ability to resolve issues within the scope of information and authority and to refer to others, as appropriate
• Ability to complete tasks accurately and within timelines
• Ability to handle sensitive and confidential information appropriately

Behavioral Attributes

• Must be able to effectively interact with all levels of management.
• Team player and model Our Values.
• Confidentiality, integrity, initiative, and professionalism
• Positive attitude and a commitment to providing excellent customer service
• Self-motivated in job duties and personal development
• Disciplined and adaptable