Coordinator Administrative

Develops a general understanding of the business to provide administrative assistance and support.

Demonstrates excellent interpersonal communication skills and confidentiality in the handling of incoming telephone calls and correspondence.

Able to take and transcribe minutes.

Maintains a professional appearance and demeanor.

Provides executive-level support with interdepartmental management & serves as sales liaison.

Demonstrates basic digital literacy in Microsoft Office Word, Outlook, PowerPoint, and Excel applications.

Schedules appointments and meetings. 

Arrange travel, flight schedules and coordinates expenses 

Responsible for implementing/maintaining sales office tasks including but not limited to scheduling, timekeeping updates, collateral inventory, ordering office supplies, mailing duties, and team member liaison.

Able to create and process internal and external memos including but not limited to announcements, incentives, public releases, notifications, action plans, etc.

Responsible for all Task Force related administrative activities and support such as, but not limited to, handling of immigration/work related paperwork, agenda’s, flight schedules and local logistics.

Provide single-point of contact with HR on Task Force related matters.

Follows and abides by all company policies and procedures, including in events of an emergency. 

Each team member is expected to carry out all reasonable requests by management, which the team member is capable of performing.  

Follows standard HGV policies and procedures as outlines by management. 

Ability to interact and communicate successfully with all levels of customers/guests, managers, and executives.

Strong interpersonal skills and attention to detail.