Senior Manager - Administration - Ports & Terminals - Mundra

Key responsibilities    

Admin Infrastructure Management

•    Ensure 100% utilization of planned Capex budgets within defined timelines.
•    Lead infrastructure and facility upkeep projects including guest houses, admin stores, and asset management.
•    Drive refurbishment and scrapping of old vehicles and equipment per policy and approval norms.
•    Manage township accommodation allotments aligned with company housing policy.
•    Review and finalize annual Admin Opex and Capex budgets, monitor utilization and savings.
•    Lead branding, signage, and infrastructure consolidation across Port, CFS, and Township.
Vendor Management & Governance
•    Ensure vendor bill payment compliance and timely processing.
•    Enforce procurement protocols — no work beyond approved PRs and zero post-facto approvals.
•    Maintain monthly vendor governance calendar; ensure MOM closures and SLA adherence.
•    Drive timely contract renewals and vendor performance evaluations 30 days prior to expiry.

Event, facility Management & Engagement
•    Arrange & oversea events, canteen operations, employee transport, and travel management ensuring efficiency and satisfaction.
•    Plan and execute employee engagement calendar in collaboration with HR SPOC and Township Counsellor.
•    Drive GPTW Action Plan implementation and monitor progress of people and culture initiatives.
•    Conduct regular employee connects at CFS and Engineering to track issues and ensure closure.
Safety & Compliance
•    Reinforce safety culture through regular audits, Gemba walks, and Tool Box Talks.
•    Ensure adherence to HSE, statutory, and labor law compliances across all administrative facilities.
•    Partner with Safety and Security teams to maintain a secure and compliant environment.
Process Excellence
•    Drive process improvement and cost-optimization initiatives; implement a minimum of three Kaizens annually.
•    Identify efficiency gaps, track progress, and measure impact of improvement projects.

Medical, PPE & Welfare Administration
•    Ensure 100% PPE compliance and monthly stock audits.
•    Oversee 24x7 medical facility, paramedic availability, and periodic emergency drills.
•    Ensure upkeep and readiness of welfare and first-aid infrastructure.

CSR & Asset Control
•    Ensure 100% asset tagging, verification, and quarterly audit closure.
•    Drive CSR initiatives and monitor utilization within approved budgets.
•    Maintain TAT compliance for CSR project closures and reporting.

___

• Bachelor’s degree in business administration, Facility Management, Engineering, Hospitality or a related field.

• The preferred candidate should be from defense background, digitally oriented, should have abilities of problem-solving, Integrity, ownership culture and reliability. Self-starter who takes accountability, drives initiatives, independent & self-motivated, having good communication & presentation skills

• 10–15 years of relevant experience in administration and facility management, with at least 5-6 years in a leadership role.

• Strong knowledge of facility systems, procurement, and vendor management.

• Familiarity with statutory compliance and safety regulations.

• Experience in managing multi-location facilities 

• Excellent leadership and team management skills.

• Strong negotiation and communication abilities.

• Attention to detail with strong problem-solving capabilities.

• Proficiency in MS Office and facility management software.

• Ability to handle high-pressure situations and make quick decisions

• teamwork, leadership, and motivational skills

• understanding of soft and hard service delivery

• passionate about delivering consistent excellence.