Guest (SUB) School Office Manager

Job Summary

BASIC FUNCTION
Under the direction of a school administrator, oversee the activities of the school office; perform a variety of highly responsible secretarial duties; relieve the school administrator of clerical duties and office supervision; ensure compliance with District policies and school site regulations.

Job Description / Essential Elements

Santa Maria-Bonita School District
SCHOOL OFFICE MANAGER

BASIC FUNCTION

Under the direction of a school administrator, oversee the activities of the school office; perform a variety of highly responsible secretarial duties; relieve the school administrator of clerical duties and office supervision; ensure compliance with District policies and school site regulations.

REPRESENTATIVE DUTIES

Perform a variety of personal secretarial duties requiring a high degree of skill, accuracy, discretion and an overall knowledge of District policies and school site proceduresE; assure compliance with District policies and school site regulationsE; communicate with parents, students, teachers and other employees regarding school activities, policies, rules and regulationsE; prepare and maintain records of enrollment and attendanceE; communicate with parents and obtain information regarding absent studentsE; screen visitors and telephone callsE; make appointments for the school administrators according to established timelines and proceduresE; receive and transmit messages accurately for teachers, students and district personnelE; prepare correspondence independently or in accordance with oral and written instructionsE; requisition, receive, inspect, distribute and store supplies and educational materialsE; maintain materials and equipment inventory as assignedE; dispense prescribed medication to individual students in accordance with District policyE; administer minor first aid to studentsE; contact parents and emergency assistance agencies in event of serious illness or injuriesE; respond to inquiries requesting information on District policies, rules, regulations, and operations proceduresE; maintain time reports and attendance records for school personnelE; orient new and substitute teachersE; provide directions, keys and instructional materialsE; operate a variety of office equipment including a typewriter, calculator, copier, computer equipment and other school office machinesE; assist with site budget planning and with the assignment of substitute personnelE; receive, sort, review and distributes mailE; compile data and statistical reports requiring the selection of data, determining the appropriate method of procedure and presentation to obtain desired results; complete a variety of standard District forms; assign duties and provide directions to student office aides; oversee the activities of other clerical personnel to maintain an efficient office; prepare a wide variety of communication materials including reports, memoranda, bulletins and schedules from notes or brief verbal instructions; perform related duties as assigned.

KNOWLEDGE AND ABILITIES

Knowledge of:
Standard office practices, procedures and equipment;
Correct English usage, spelling, grammar, punctuation and vocabulary;
Recordkeeping techniques;
Principles and techniques of first aid. 

Ability to:
Type at 50 words per minute;
Communicate effectively both orally and in writing;
Establish and maintain cooperative and effective working relationships with school personnel, students, and the general school community;
Operate office machines including a computer and applicable software to enter data, maintain records and generate reports;
Read, interpret, apply and explain rules, regulations, policies and procedures;
Complete work with many interruptions;
Analyze situations accurately and adopt an effective course of action;
Work independently with little direction;
Plan and organize work.

EDUCATION AND EXPERIENCE

Any combination equivalent to:  Graduation from High School supplemented by training or coursework in automated equipment and software and office management data management, storage and retrieval systems, or other related areas and two years of responsible clerical experience, including service involved with school age children.

LICENSES AND OTHER REQUIREMENTS
First aid certificate issue by the American Red Cross must be obtained within six months of employment.

WORKING CONDITIONS

Environment:
Office environment;
interruptions. 

Physical Abilities:

Sitting for extended periods of time;
Kneeling or crouching;
Reaching overhead, above the shoulders and horizontally;
Bending at the waist to store and retrieve files;
Dexterity of hands and fingers to operate a computer keyboard and a variety of office equipment;
Hearing and speaking to exchange information;
Seeing to read various materials.

Hazards:

Potential exposure to communicable diseases and contact with blood and other body fluids;
Contact with dissatisfied or abusive individuals.

Requirements / Qualifications

Verification of level of education (minimum requirement is: high school diploma, GED, Adult Ed. diploma, etc.) (mandatory)
Resume (optional)
Letters of recommendation (optional)

• CPR/First Aid Certification (Current or within 6 months of hire)

Comments and Other Information

TITLE IX – EQUAL EDUCATION / EMPLOYMENT OPPORTUNITIES


The Santa Maria-Bonita School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person’s actual or perceived age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, immigration status, marital status, medical information, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Office/ Title 9 Compliance Officer:

Mark Palmerston
Director of Pupil Personnel Services
708 S. Miller
Santa Maria, CA 93454
805-361-8141

El Distrito Escolar de Santa María-Bonita prohíbe la discriminación, intimidación, hostigamiento (incluido el hostigamiento sexual) o acoso en base a la edad, ascendencia, color, discapacidad, origen étnico, género, expresión de género, identidad de género, información genética, estado de inmigración, estado civil, información médica, origen nacional, estado parental, estado de embarazo, raza, religión, sexo, orientación sexual, real o percibido de una persona, o asociación con una persona o grupo con una o más de estas características reales o percibidas. Si tiene preguntas o quejas, comuníquese con la Oficina de Equidad / Oficial de Cumplimiento del Título 9:

Mark Palmerston
Director de Servicios Estudiantiles
708 S. Miller
Santa María, CA 93454
805-361-8141