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HR - Industrial Relations Intern

Ninjavan

Subang Jaya, Selangor, Malaysia

  • Onsite
  • Internship
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About the role

We are seeking a proactive and motivated Industrial Relations Intern to support the IR teamin managing employee relations matters, documentation, administrative coordination, and training activities.
 
The intern will gain practical exposure to Industrial Relations practices, Malaysian employment legislation, disciplinary processes, and employee engagement initiatives. 

Key Responsibilities

Industrial Relations Support.

 
  Assist in the preparation of IR-related documentation, including:
 
  • Show Cause Letters 
  • Warning Letters 
  • Investigation-related documents 
  • Meeting minutes and correspondence
    •  
     Support the IR team in maintaining proper documentation and employee records.
     Assist in compiling information and preparing reports related to employee relations matters.
     Conduct basic research on employment-related legislation, regulations, and best practices when required. 
     

    Administrative Support

     
     Provide administrative assistance to the IR team on day-to-day operations.
     Maintain organized filing systems (both physical and electronic).
     Assist in data entry, tracking, and record management.
     Prepare spreadsheets, summaries, and reports using Microsoft Excel.
     

    Training & Event Coordination

     
     Assist in organizing IR-related training sessions, workshops, and awareness programs.
     Ensure all administrative and operational requirements are prepared before training sessions.
     

    General Support

     
     Liaise professionally with employees and internal stakeholders when required.
     Escalate uncertainties or complex matters to the IR team for guidance and approval.
     Perform other duties and special assignments as assigned by the supervisor. 

    Requirements

    Education

     
     Currently pursuing a Bachelor's Degree in:
     
  • Law (Preferred) 
  • Human Resource Management 
  • Industrial Relations 
  • Business Administration 
  • Or other related disciplines 
    •  

    Skills & Competencies

     
     Basic understanding of Employment Law and Industrial Relations principles is an added advantage.
     Strong verbal and written communication skills in English and Bahasa Malaysia.
     Proficient in Microsoft Office applications, particularly:
     
  • Microsoft Excel 
  • Microsoft Word 
  • Microsoft PowerPoint 
    •  Good analytical and organizational skills.
     Detail-oriented with strong administrative capabilities.
     Ability to manage confidential information with professionalism.
     Able to work independently while seeking guidance when necessary.
      Positive attitude and willingness to learn.

    Preferred Attributes

    We are looking for candidates who are:

     
     Genuinely interested in Industrial Relations and Employment Law.
     Eager to learn and take initiative.
     Responsible, dependable, and proactive.
     Able to communicate confidently and professionally with people at different levels.
     Strong in time management and able to meet deadlines.
     Possess good attendance and punctuality records.
     Fast learner with a strong sense of accountability.
     Not afraid to ask questions and seek clarification when required. 
     

    What You Will Gain

     
     Practical exposure to Industrial Relations and Employment Law matters.
     Experience in handling disciplinary and employee relations documentation.
     Opportunity to participate in workplace investigations, training coordination, and HR projects.
     Hands-on experience in data management, reporting, and administrative processes within a corporate environment. 
    The ideal candidate should possess a strong interest in Employment Law, Industrial Relations, and Human Resource practices, with a willingness to learn and contribute in a fast-paced environment.