Accounts Payable Specialist

The Accounts Payable Specialist is responsible for compiling and maintaining accounts payable records.

Essential Duties/Responsibilities

• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
• Responsible for the day-to-day processing and reconciliation of invoices into the accounts payable system across all business units.  
• Verifies and approves all invoices for payment. Ensures compliance with corporate approval levels and authorities.  
• Ensures accurate data entry and consistent General Ledger account assignments.  
• Prepares, audits and runs payments for check, ACH and wire transactions within JDE and external banking systems.  
• Creates and maintains accounts payable payment calendar. Communicates to both internal and external customers.  
• Assists in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.)  
• Processes employee expense reports via Concur application.  
• Analyzes Supplier accounts when appropriate, assists in maximizing payment terms and negotiates extended terms with Suppliers when necessary.  
• Reconciles Supplier account statements and issues as they arise.  
• Answers all internal and external accounts payable inquires and issues.  
• Assists in monthly closings (reports, accruals, etc.)  
• Prepares and submits year end 1099's.  
• Maintains W-9 forms for all Supplier's.  
• Processes Supplier Credit Applications.  
• Performs office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution.  
• Other duties as assigned

Minimum Qualifications

• Associate's degree in accounting, finance or related field with relevant work experience  

Preferred Qualifications

• 3+ years of general accounting experience.  
• Proficient in Microsoft Word, Excel and outlook.  
• JDE experience is preferred.  
• Organized, exceptional time management and communication skills (written and oral).  
• Understands importance of confidentiality and integrity  

Working Conditions and Physical Demands

• Occasional travel to off-site locations is required.  
• Requires prolonged sitting and movement throughout office/work locations, as well as occasional use of computers and office equipment.  
• Must occasionally stoop, kneel, crouch, crawl, and climb or balance.  
• Must be able to communicate effectively.  
• Requires the ability to frequently lift and/or move up to 10lbs.