Vice Dean of Finance and Administration
- Full Time
About the role
Job Function Summary:
Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
Generic Scope:
Responsible for overall strategy and operations of a significant functional area impacting the University of California system, OR a location campus AND health system, OR multiple hospitals and / or affiliates. Reports directly to a senior management group executive and may be a member of the executive management team for the organization / location. Directs through a large, diverse group of subordinate managers (at M3 and / or M4 levels) the development of strategic goals and objectives for the functional area. Translates organizational objectives into mid to long-term strategic business plans. Decisions are critical to functional area performance and likely to have substantive impact covering multiple large and / or complex critical programs impacting broad constituencies. Formulates and administers policies and significant programs where results affect overall organization-wide performance and reputation. Manages particularly significant human, financial, and physical resources and is accountable for achieving financial plans and goals.
Custom Scope:
As the chief business officer for the School of Medicine, the Vice Dean for Finance and Administration serves as the dean’s executive leader for the administrative, financial, and operational affairs of the School of Medicine, supporting academic and strategic priorities through sustainable resource decisions and effective institutional operations. The role is responsible for financial strategy and planning, administrative operations, human resources and organizational planning, and the development of systems, policies, and controls that enable departments and programs to operate effectively. Working closely with the dean, other vice deans, department chairs, organized research unit directors, chief administrative officers, and health system and central campus partners, the vice dean provides institution-wide stewardship of the school’s resources, advises on major investments and trade-offs, and aligns the campus’s and school’s administrative capabilities with the school’s research, education and clinical missions.
The vice dean plays a key role at the interface between the school and its health system partners, negotiating and continually refining the financial arrangements that support faculty physician services and in planning and implementing health-system initiatives that depend on physician participation and require alignment of academic and clinical priorities.
Department Overview:
Consistently ranked among the nation’s top medical schools, the UCSF School of Medicine (SOM) is renowned for its influential basic science and clinical research, and for excellence and innovation in patient care and teaching.
SOM is made up of 28 academic departments, eight organized research units, and six interdisciplinary programs at sites primarily in San Francisco, Oakland, and Fresno. SOM is the academic home to approximately 3,800 faculty, 3,100 trainees, 1,800 non-faculty academics and students, and 5,900 staff. (including medical staff physicians). In FY26, SOM had an operating budget of $4.2B, $1.5B in expendable net assets, and $1.2B in restricted net assets.
% of time | Essential Function (Yes/No) |
Key Responsibilities (To be completed by Supervisor) |
15% | Yes | Facilitates issues between physician leaders and the executives at hospitals, participating in their resolution.
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10% | Yes | Participates in strategic planning and oversees clinical and other risk management matters that require integration between the School of Medicine, clinical departments and partner hospitals.
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10% | Yes | Drives operational performance, achievement of efficiency targets, and ensures the highest integrity for business operations across multiple sites. |
10% | Yes | Develops, implements, and monitors short and long range financial plans for the Dean’s Office and SOM units. Reviews and approves fiscal planning proposals for new programs, annual budgets, and long-term goals. Provides expert financial analysis to optimize financial planning.
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20% | Yes | Provides vision, expertise, and leadership to plan, develop, and implement strategic initiatives, cultural transformation, and technological advancement to streamline operations and ensure best in class clinical, research and education services.
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10% | Yes | Ensures management of regulatory and policy compliance. Directs implementation of performance improvement across sites. Fosters an environment of continuous quality improvement. |
10% | Yes | Ensures manager competencies and access to leadership development opportunities. Leads goal development, sets objectives, establishes priorities, conducts annual performance evaluations, and administers salary adjustments. |
10% | Yes | Builds deep advisory relationships with executives and affiliate senior leaders. Builds collaborative relationships with administrative, clinical, and service departments.
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5% | Yes | Maintains strong, positive working relationships with external agencies, other academic medical centers and healthcare institutions. Engages in outreach activities and referral networks to ensure effective partnership.
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100% |
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Ability to handle the executive management responsibilities in a complex health care organization. | Req |
Expert knowledge of business and strategic planning, financial management, program development implementation and organizational development. | Req |
Possesses a highly advanced ability to work collaboratively and effectively with medical center executives, campus leadership, and other academic medical centers and healthcare institutions. | Req |
Expert ability to establish and utilize metrics to drive excellence, support operations and facilitate integration. | Req |
Expert knowledge operating budget development and management, financial analysis, and reporting techniques. | Req |
Advanced knowledge of relevant regulatory requirements as well as legislative, accreditation, licensing, and compliance environments. | Pref |
Excellent verbal and written communication skills, particularly in sensitive situations that may involve public scrutiny. | Req |
Highly advanced interpersonal skills. Expert negotiation and influencing skills. | Req |
Highly advanced ability to build and maintain a climate of trust that inspires commitment to achieve organization goals. | Req |