Office Specialist, Research & Global Health - School of Medicine

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.

As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission: "To assist individuals in their quest for perfection and eternal life."

We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement

United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.

In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

The last day to submit an application for this position is November 3, 2026, by 11:59pm MST.

Office Specialist, Research & Global Health – School of Medicine

The Office Specialist for the Office of Research provides high-level administrative and operational support to the Associate Dean of Research and the Office of Research. This role supports strategic areas of the School of Medicine by coordinating calendars, meetings, communications, travel, events, and administrative activities that advance the school’s research and global health missions.

The Office Specialist works closely with the Office of Research leadership team, including the Directors of Strategic Research Initiatives, Office of Research staff, and School of Medicine faculty and students involved in research. The position also supports integrated work in the Office of Global Health as needed. A successful candidate is professional, proactive, highly organized, adaptable, and able to anticipate needs while contributing to a collaborative, spiritually enriching environment that prepares students for a lifetime of service as Christ-centered physicians.

As a newly established organization within the university, the BYU School of Medicine is continuing to launch and grow. This position is important to that work and requires adaptability and a willingness to take on evolving responsibilities that support effective implementation and ongoing operations.

What you’ll do in this position:

General Administrative Support

• Provide administrative and operational support to the Associate Dean of Research and Strategic Research Initiative (SRI) Directors.
• Coordinate calendars, appointments, meetings, committee activities, and day-to-day office operations; anticipate needs and help the leadership team use its time effectively.
• Prepare for meetings by coordinating attendees, agendas, documents, pre-reads, and presentations; take minutes, track action items, and prepare follow-up correspondence, reports, and appointments.
• Respond professionally to inquiries from faculty, students, staff, university leadership, and external partners.
• Support the School of Medicine’s Strategic Research Initiatives, student research, immersive experiences, global partnerships, faculty initiatives, and other strategic programs.
• Prepare and maintain documents, records, databases, and electronic files related to partnerships, site visits, agreements, research activities, immersive experiences, and other program initiatives.
• Help develop and improve administrative processes, office workflows, and operating procedures as the School of Medicine grows.
• Learn and use university administrative systems and technologies effectively; maintain confidentiality and exercise sound judgment.
• Perform other duties as assigned in support of the mission of the BYU School of Medicine.

Travel Coordinator

• Coordinate domestic and international travel for the Associate Dean, SRI Directors, and Research and Global Health faculty.
• Coordinate additional steps for international travel, including working with the Office of the International Vice President, assisting with visa applications, and requesting letters of introduction.
• Coordinate travel to BYU for visiting scholars and invited guest speakers.

Human Resource Specialist

• Coordinate hiring logistics for faculty, staff, and student positions in the Office of Research, including interview scheduling and candidate communications.
• Assist with onboarding new faculty and staff connected to Research and Global Health.
• Collaborate with the HR Business Partner on projects and issues as needed.

Event Coordinator

• Coordinate logistics for research conferences, workshops, seminars, advisory board meetings, and other special events.
• Support the annual Faculty Research Fair and Student Research Symposia.
• Support the planning and logistics for the annual faculty assembly, faculty council meetings, faculty development events, retreats, workshops, and other conferences and events as needed.

Finance Operations Specialist

• Assist with purchasing materials and services for the departments and offices.
• Submit and process Workday transactions, including expense reports and travel spend authorizations.
• Help track cost center budgets, prepare basic financial reports, and complete administrative processes related to operating budgets and expenditures.
• Collaborate with the finance business partner on financial issues as needed.

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU and the BYU School of Medicine.
• Ability to work in person Monday through Friday during normal business hours.
• Bachelor’s degree and one year of experience as an administrative or executive assistant, office manager, or equivalent; OR an associate degree and two years of equivalent experience; OR five years of equivalent experience.
• A collaborative, customer-oriented attitude and the initiative to anticipate needs.
• Exceptional organizational skills and strong attention to detail.
• Ability to see tasks through to completion and meet stakeholder needs in a timely manner.
• Professional written and verbal communication skills.
• Confidence using Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to maintain strict confidentiality with sensitive information and documents.

Preferred

• Bachelor’s degree and three or more years of administrative support or office management experience.
• Event planning experience.
• Budget reconciliation experience.
• Knowledge of Workday and university policies and procedures.
• Project management skills.

What we offer in return:

In addition to our competitive pay structure, this position comes with fantastic benefits, including:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)

• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Typical Starting Pay: $23.25-$30.00 per hour ($48,000-$63,000 annually)

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.