Office Manager

Additional Information

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Company Description

Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service. We believe home is more than just a place — it should be a source of creativity, comfort, and connection. From beautiful walk-in closets and entertainment centers to versatile pantries and home offices, we design custom storage solutions that add value to your life and home by making space for what belongs. Think of it as ‘practical magic.’ 

Job Description

The Office Manager is responsible for coordinating office administration, accounts payable/receivable, and the payroll functions of the California Closets Owned (CCO) location. This position works closely with all Operation teams and is responsible for providing complete, accurate, and timely services for the CCO. The Office Manager adapts to a fast-paced, changing environment and exercises independent thought to constantly challenge and improve the status quo.

Job Highlights:

• We're located on 709 Hindry Ave Los Angeles, CA 90301
• The schedule for this position is Monday - Friday from 8am-5:00pm with flexibility needed. 
• The pay for this position is $85-$95K based on experience.

What We Offer:

California Closets has both company-owned and franchise locations. This location is company-owned, therefore earns the following benefits:

• Health insurance – Medical, Dental, and Vision
• PTO days and paid holidays
• 401K retirement plan with company match
• Grow your career with us – many promotional opportunities available
• Generous company discounts
• Referral bonuses 

Franchises are independently owned and operated and may offer different benefits.

Duties and Responsibilities:

• Generate credit card expense reports, match bills to the credit card statements and submit for approval. Process deposits and balances in QuickBooks or Epicor within 24-48 hours of receipt.
• Review all invoices for appropriate documentation (3-way match) and seek approval prior to payment. Code and enter account payable invoices.
• Perform week and month-end reconciliation of install revenue.
• Process bi-weekly payroll reports associated with commission statements and track showroom expenses.
• Field all general team member questions/requests and monitor and respond to all vendor/customer inquiries.
• Frequent one-on-one contact with customers, sales team, vendors, and all internal departments to oversee efficiency and client satisfaction throughout the organization.
• Compile, match, scan, and post vendor bills as well as reconcile vendor statements.
• Perform time and attendance administration for hourly warehouse and installation teams and track team member vacation and sick time.
• Assist with the recruiting process including setting up interviews with functional leaders.
• Support team member on/offboarding and documentation (background, MVR, and processing of payroll).
• Establish/maintain team member records and team member information and emergency contact details.
• Request and distribute Worker’s Compensation reports to Safety and HR teams.
• Accurate completion of accounts receivable and payable functions for all customers/trade vendors.

Qualifications

• Associates Degree related to business administration/accounting from an accredited college or university preferred.
• Minimum high school diploma or GED required.
• 1-2 years of administrative experience in construction and/or in the home renovations/improvement industry.
• Experience and/or knowledge of payroll legislation and automated accounting systems.
• Accurate 10-key, experience with data entry and familiarity with GL Coding.
• Flexible work schedule with the ability to work evenings and weekends.