Operations Specialist, Division of Student & Industry Success - Office & Administrative Specialist, Senior (SS27006)

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Working Title:

Operations Specialist, Division of Student & Industry Success - Office & Administrative Specialist, Senior (SS27006)

Institution:

Minnesota State University, MankatoOffice & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Mankato

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$22.62 - $32.23

Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

Job Description

The Executive Assistant provides high-level complex administrative, operational, project, communication, event, and fiscal support to the Vice President for Student & Industry Success and advances divisional priorities, strategic initiatives, student success efforts, and university operations.

The demands of this fast-paced position and its intensive workload may require weekend and evening hours.

This position is not eligible to telework.

Minimum Qualifications

• Skill in desktop or website publishing sufficient to use software to design, lay out, and produce a variety of publications and perform web page layout and design services.
• Ability to understand written and spoken communication sufficiently to maintain complex records, files, notes, and logs and clearly explain, discuss, communicate, and present complex ideas, regulations, policies, and procedures to students, parents, staff, and senior managers.
• Customer service skills sufficient to effectively communicate and elicit information with tact and diplomacy and to interpret laws, regulations, standards and policies so others understand the information they are being given and serve as an expert resource for outside agencies and individuals.
• Skill in accounting sufficient to review, analyze and verify financial records and prepare financial summaries and reports and accounting sufficient to reconcile differences between invoices, receipts and purchase orders, and assess needs based on data and events affecting the account.
• Development of administrative and programmatic procedures: Ability to analyze and make recommendations to the Vice President and division for new or revised administrative and program practices and procedures for smooth and efficient office operation.

Preferred Qualification 

• Working knowledge of Minnesota State and Minnesota State University, Mankato organizational structure, leadership, policies, procedures, strategic priorities, and governance processes.
• Awareness of key university stakeholders and constituencies, including students, faculty, staff, administrators, industry partners, and external organizations.
• Ability to coordinate projects, monitor timelines and deliverables, maintain accurate records, and support strategic initiatives across diverse stakeholders.
• Exceptional interpersonal, organizational, problem-solving, and confidentiality skills, with the ability to exercise sound judgment and build effective working relationships with internal and external constituents.
• Demonstrated ability to manage complex calendars, coordinate events, support executive-level operations, and prioritize multiple competing responsibilities with minimal supervision.
• Experience developing and maintaining SharePoint sites, web content, intranet resources, and digital communication platforms.
• Experience using Microsoft Forms, Microsoft Power Automate, and other workflow automation tools to improve business processes, collect data, and support reporting needs.
• Experience creating dashboards, reports, and data visualizations using Power BI, Excel, and related analytics tools to support decision-making and strategic planning.
• Experience with graphic design, media creation, and digital content development tools (e.g., Canva, Adobe Creative Cloud products, video editing software, and related applications), as well as basic coding or scripting experience (e.g., HTML, CSS, JavaScript, PowerShell, or similar technologies).
• Demonstrated commitment to fostering a diverse working and learning environment.

Other Requirements

Please note that successful applicants must be eligible to work in the United States on or before the effective date of appointment. Eligibility includes being a U.S. citizen or national, a lawful permanent resident, or a foreign national authorized to work in the U.S. without the need for employer sponsorship. Employees must maintain work authorization without sponsorship for the duration of their appointment.

Work safely at all times, which includes but is not limited to, participating and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.

The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school’s policies, procedures and programs concerning safety and security. Three years’ worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at: http://www.mnsu.edu/safety/. You may also request a paper copy from University Security at 507-389-2111, or by emailing [email protected].

May require weekend and evening hours.

Work Shift (Hours / Days of work)

Monday - Friday, 8:00 AM - 4:30 PM

Telework

No. Based on the essential functions of this position, MMB Policy #1422, and University policies relating to flexible work, this position is eligible for the following work modes: Exclusively On Campus: A position that requires the employee to perform all their work at their campus work location.

About

More than 1600 talented faculty, staff, and 1600 student employees with a wide variety of skills and backgrounds, support university operations every day. Our faculty and staff enjoy excellent benefits, a team environment and challenging careers. As an affirmative action/equal opportunity institution, we are committed to supporting the continued growth of our diverse community.

Destination 2030, the University’s strategic plan announced by President Edward Inch in August 2023, commits the University to making transformative strides in four main areas: being a lifelong provider of access to an equitable and affordable education; being a leader in transformational learning generating inspired action; being a nimble and innovative steward of resources; and being a community of care built upon diversity, inclusion, and belonging.

Salary is commensurate with experience and qualifications and is subject to the terms and conditions of the applicable bargaining unit agreement or personnel plan.

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

 

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Desired Start Date:

12-28-2026

Position End Date:

Open Date:

10-27-2026

Close Date:

11-13-2026

Posting Contact Name:

Stacey Lynn Stenzel

Posting Contact Email:

[email protected]