Department Administrator I

The Department Administrator I assumes a management role in the daily administrative and operational activities of the department. This position establishes and maintains procedures for efficient handling of programmatic functions, financial operations and data management. This position manages special projects or assignments as assigned by the Department Chair. This position oversees a department funding portfolio of approximately $5+ million.

The Department Administrator I requires collaboration with the Department Chair and other offices to implement policies and procedures, provide support to faculty and students, and execute other programmatic activities essential for the efficient and compliant operation of the department. Experience within the university setting is beneficial, particularly an understanding of the interconnections among the department’s stakeholders. This position must demonstrate accountability and integrity in their behavior and interactions with others.

The Department Administrator I handles all administrative and financial activities as the department's business/financial manager. This includes managing departmental accounts, analyzing department budgets, and ensuring research and university compliance. The position assists with human resources related activities such as recruitment, hiring, management, and supervision of student workers.

The Department Administrator I oversees and supports undergraduate and graduate educational initiatives and programs. This encompasses student advising, degree audit certification, and processing transfer credit requests. Serving as a liaison between the Department and other university offices on various administrative matters, this position contributes to an integrated team-based departmental office.

•    Demonstrated expertise in financial and accounts management principles, with the ability to perform administrative tasks accurately and efficiently.
•    Strong organizational and time management skills, coupled with effective oral and written communication abilities.
•    Proficient in Microsoft Office Suite, Google Workspace, and cloud-hosted software (e.g., Box, Google Drive) with a willingness to learn new database management tools.
•    Skilled at working cooperatively and effectively with individuals from diverse cultural, educational, and professional backgrounds.
•    Adept at supporting students' educational needs with diplomacy and discretion.
•    In-depth knowledge of current practices, policies, and procedures related to personnel management.
•    Highly motivated, with a demonstrated ability to take initiative and responsibility for activities.
•    Committed to accessibility principles (UDL) and effective communication across diverse audiences using modern collaboration platforms (e.g., Teams, Zoom).

Required Education and Experience:

•    Bachelor’s Degree with 2 years of related work experience.
OR
•    High School Diploma (or Equivalent) with 8 years of related work experience.

Preferred Qualifications:  

•    Experience working in a higher education environment with familiarity with university policies and procedures.
•    Demonstrated ability to work independently and collaboratively as part of a team.
•    Knowledge of various higher education systems and tools, including EBS (HCM, TAMS, E-IT), Cognos, BANNER, CONCUR, SciQuest, CourseLeaf, ERS, BDS, Interfolio, and Kronos.
•    Proven supervisory experience with the ability to lead and manage teams effectively.