Administrative Assistant

Additional Information

If interested, feel free to contact me:
Trixie Gular,

Technical Recruiter 

Email: trixie.gular(at)collabera.com

phone: 973-889-5291

Company Description

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. 

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence.

Qualifications

• Candidate Responsibilities
• Duties: Responds to standard inquiries from internal and external customers. Refers complex requests to appropriate staff members. 
• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. 
• Maintains and updates established web sites with the assistance of basic web publishing software applications. Prepares and maintains documentation of department processes. 
• Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures. 
• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). 
• Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. 
• Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers. 
•  Files documents in accordance with defined procedures for on-site storage as well as long-term archiving. 
•  Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. 
• Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. 
•  Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures.
• This position requires administrative responsibilities for an office group of 40 people. 
•  Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers. 
• Candidate must have strong skills in MS Office Suite, previous administrative experience desired. SAP is highly desired. Experience can replace degree. 1st shift position, flexible schedule during day time hours.