What You`ll Be Doing:
Providing administrative and operational support to 3 Board Members
Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
Organizing meetings and business trips
Submitting travel expenses in the dedicated platform
Coordinating administrative invoices
Preparing presentations, documents and spreadsheets as requested
Handling other ad hoc tasks related to administration
Your Qualifications:
At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
Attention to detail and accuracy
Fluency in Google Suite is required
Great communication and interpersonal skills
Fluent English and Polish
Willingness to work on-site in Warsaw, given the physical document handling involved
Strong motivation to operate on a daily basis and further develop within the administrative function
Nice To Have:
Experience with business travel expense or spend management platforms
Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)
Why ADLOOK:
You will get to work with amazing people in one of the fastest-growing sectors in online advertising
Opportunity to work in a truly international environment
Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions
Office located in a well commuted part of Warsaw
Employment contract
Benefits package ( including private medical insurance, sports card, etc)