AR Billing Specialist

Our client is an Arizona-based community association management company serving large-scale, master-planned communities across several US states. Each community it manages is its own association, with its own books and its own bank account, and its own billing schedule. Homebuilders own lots in many of those communities and are billed per lot; homeowners receive statements; payments arrive as checks and ACH every day.

As the AR Billing Specialist you own billing for an assigned portfolio of communities, from generating builder invoices and homeowner statements through posting payments, preparing deposits, and keeping every account accurate. You report to the AR department leader and work alongside builder contacts, community and site teams, and homeowners.

This seat takes a different level of trust. You will hold builder credits, identify refunds, and decide where every payment belongs, across many separate associations, on recurring deadlines. The people who succeed here are the ones whose numbers can be checked by anyone, at any time, and still hold up.

Key Responsibilities

Billing and Invoicing

• Generate and distribute builder invoices on each community's established billing frequency, using the per-lot rates and lot counts on file.
• Generate and process homeowner (resident) statements on monthly, quarterly, semi-annual, annual or other established frequencies.
• Generate miscellaneous invoices for communities in your portfolio as needed.
• Process annual coupon booklets for the communities that use them.

Payment Posting and Deposits

• Post builder payments against previously distributed invoices, following the remittance.
• Prepare the coding, deposit documentation and supporting backup for every builder payment.
• Keep payment and deposit documentation organised and complete filing on a regular schedule.

Account Accuracy and Reconciliation

• Review billing activity for errors or discrepancies and process the adjustments needed to keep every account accurate.
• Review builder account balances for outstanding amounts, unapplied credits and overpayments; transfer credits when appropriate or identify accounts that need refunds.
• Keep the AR Information Sheet for each community current: billing amounts, frequencies and other key details.

Records and Trackers

• Maintain Excel and PDF copies of builder invoices and their supporting documentation in the designated folders, for recordkeeping and audit.
• Maintain statement packets and supporting documentation in the designated Accounts Receivable folders.
• Maintain and update builder billing trackers, including invoice distribution dates and other billing information.

Inquiries and Collaboration

• Review incoming emails, voicemails and other correspondence and respond promptly, generally within 48 hours.
• Respond to billing inquiries from builder contacts and provide account information or supporting documentation.
• Partner with community and site teams to research and resolve billing questions, discrepancies and account errors.
• Help homeowners with billing questions about their accounts, in clear, plain English.

Projects and Improvement

• Complete association-specific billing projects and special requests as assigned.
• Support department initiatives, process improvements and audits as directed by the department leader.
• Perform other related duties as assigned.

Requirements

• Two or more years of hands-on experience in accounts receivable, billing, or a closely related accounting role.
• You have posted payments against open invoices yourself and produced invoices or statements on recurring schedules.
• A working understanding of debits and credits and accrual basics: what an invoice does to the books, what a payment does, and how credits, credit memos and refunds work.
• Strong Excel skills: XLOOKUP or VLOOKUP, SUMIFS, and pivot tables, plus everyday Microsoft Office (Outlook, Word).
• Clear, professional written English for emails to business contacts and to homeowners.
• Able to work Arizona business hours every working day: US Mountain Time, which does not change for daylight saving, so roughly 11:00 PM to 8:00 AM Philippine time, Monday to Friday, all year.
• Handles financial and account information with professionalism and confidentiality.
• A dedicated computer, a stable internet connection, and a quiet place to work.

Preferred Qualifications

• Experience with homeowner association (HOA), community association, property management or homebuilder billing.
• Hands-on use of a community association or property management accounting system (for example Vantaca, CINC, AppFolio, Caliber or Yardi), or QuickBooks.
• Experience working across multiple entities that each keep their own books and bank accounts.
• Prior remote work for a US-based company on a US schedule.
• Experience preparing deposit backup or supporting an audit.

Tools & Software

• Microsoft Excel (primary): lookups, SUMIFS, pivot tables, PDF export
• Microsoft Outlook, Word and the wider Microsoft Office suite
• Our client's billing and accounting system (training provided)
• PDF tools for invoice and statement copies
• Microsoft Teams and OneDrive
• Hubstaff time tracking

What Makes You a Great Fit

• You keep a schedule you trust, so no community's billing run is ever "forgotten until someone asks."
• You read the remittance before you post a payment, and you notice when the numbers do not match.
• You leave money where it belongs: an overpayment stays on the payer's account until someone decides what happens to it.
• You correct mistakes in a way that leaves a trail, and you tell people about your own errors before they find them.
• You can explain a balance to a homeowner in two plain sentences, and to a builder's accountant in one table.
• You go and get the evidence from the people who hold it, and you follow up when they go quiet.

Benefits

What We Offer

• Up to $6/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

To apply:

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: https://assessment.aptiveindex.com/s/FrCXY3ebCvsD

A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply — it takes only a few minutes and keeps your application moving without delay.

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Because of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.

A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.