Executive Assistant

Overview:
ASR International Corp is seeking a contractor role for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to three senior leaders within the Sales and Commercial Leadership team. This role will serve as a trusted business partner, managing complex calendars, coordinating travel, supporting customer-facing events, and ensuring smooth day-to-day operations across a geographically dispersed leadership team. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to work independently in a fast-paced environment while interacting professionally with internal stakeholders, customers, and external vendors. 

Location:  9110 Grogans Mill Rd, The Woodlands, TX 77380
Schedule: 40 hours per week, Monday through Friday.  
Contract Duration: up to 12 months, possibility of extension

Typical Duties/Tasks/Responsibilities:

• Provide dedicated executive administrative support to three senior leaders located across Houston and London.
• Manage complex calendars, schedule meetings, and coordinate activities across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Process travel and expense reports and support related administrative activities.
• Coordinate meetings, conference rooms, and executive-level business engagements.
• Serve as a liaison between executives, internal stakeholders, customers, and external vendors.
• Support planning and execution of customer meetings, conferences, leadership events, and other business functions.
• Coordinate event logistics, including venue arrangements, communications, attendee management, and meeting materials.
• Assist with vendor coordination and administrative procurement processes as needed.
• Maintain confidentiality while handling sensitive business information and executive communications.
• Anticipate administrative needs and proactively resolve scheduling and operational issues.
• Support day-to-day office and organizational activities to ensure efficient business operations.
• Managing calendars and requirements from three different executives in different work locations.

Qualifications/Required Skills:

• Required Education: Bachelor's degree from an accredited university or college (or a high school diploma / GED with equivalent relevant administrative experience will be considered).
• Minimum 5-8 years of Executive Assistant, Senior Administrative Assistant, or related experience supporting senior leaders.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Prior experience supporting multiple executives simultaneously.
• Experience within the oil and gas, energy, or industrial sector preferred.
• Knowledge of SAP Ariba, Fieldglass, Concur, or similar business systems.
• Experience coordinating customer events, conferences, and executive meetings.
• Experience working with geographically distributed teams and international stakeholders.
• Experience managing complex executive calendars and travel arrangements.
• Strong organizational, prioritization, and multitasking skills.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively with stakeholders at all levels of an organization.
• Desirable Attributes: Executive presence and professionalism; Strong relationship-building skills; Attention to detail; Problem-solving and critical thinking.
• Soft Skills: Initiative and accountability; Customer-service mindset; Adaptability and flexibility; Ability to manage competing priorities in a dynamic environment
• Must be a US citizen or permanent resident.