Adult Education Data Entry Specialist
About the role
Primary duties
- Verify that student records in INTERS are correct and up to date, including demographic information, enrollment, test scores, and attendance, among others.
- Enter and update student intake, assessment, and attendance data accurately and on time.
- Check that required documentation is on file for each student and that it matches what is entered in INTERS.
- Run INTERS reports on a regular schedule, identify errors and missing data, and clear or correct them.
- Review test scores and assign students to courses based on their academic ability and availability.
- Keep class rosters current as enrollment, attendance, and placements change.
- Report data problems and trends to the Director and instructors as necessary, and follow up until they are resolved.
- Keep student files organized and confidential in line with FERPA, program, and Ivy Tech policy.
- Perform other related duties as assigned.
Hiring Range:
- $15.00-$20.00 per hour based on experience and qualifications
Work Hours:
- This part-time role has a flexible schedule.
Required qualifications
- Associate Degree or a High school diploma/HSE, and one year of experience in data entry, records management, or office work.
- Strong attention to detail and a record of accurate data entry.
- Proficiency in Microsoft Office, especially Excel.
- Ability to learn and work in a web-based database system.
- Ability to maintain confidentiality of student records.
- Clear written and verbal communication.
Preferred qualifications
- Experience with INTERS or another state adult education data system.
- Experience with adult education, workforce development, or TABE administration & reporting.
- Experience running and cleaning up database reports.
- Associate degree or higher in business, education, or a related field.
Knowledge, skills, and abilities
- Ability to spot inconsistencies between records and correct them.
- Ability to interpret assessment score reports and apply placement criteria consistently.
- Ability to manage deadlines and work independently.
Working conditions
Office setting with regular computer use and handling of confidential records. The position requires completing data security and FERPA training as required by the college.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:
Health & Wellness
Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Financial & Retirement Benefits
All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings
Educational Benefits
Fee remission for employees, spouses, and legal dependents.
For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.