Property Services Coordinator
About the role
SUMMARY
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job is also responsible for the timely resolution of all client requests pertaining to property services.
KEY DUTIES & RESPONSIBILITIES
Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements
Review of demand work orders to determine if billable or non-billable
Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost
Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance
Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
Establishes and maintains working relationships with Clients and service providers
Other duties as assigned
KNOWLEDGE & SKILLS
Knowledge of financial management software
High school completion plus a specialized technical or business course
Minimum of 1 year of relevant job experience
Excellent interpersonal skills
Strong customer-oriented skills
Good communication skills (verbal/written)
Ability to multitask
Analytical and problem solving skills
Ability to work independently
Good computer skills, Maximo and Oracle, an asset
Licenses and/or Professional Accreditation
None required
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