QR047 - Quality Administrative Assistant

We are looking for a talented Administrative Associate III for a 12-month fixed-term to join our team in Scoresby, VIC. 

This is more than a traditional administration role. You'll play a key part in supporting business operations, data reporting, process improvement initiatives, and a major Quality and SAP transformation project. Working closely with cross-functional stakeholders, you'll contribute to reporting, documentation, data management, and continuous improvement activities that support business-critical decisions. 

You'll have the opportunity to: 

• Support a large-scale transition from Movex to SAP. 

• Work with Quality, Operations, and Data Analytics teams. 

• Assist with reporting, dashboards, KPIs, and business process documentation. 

• Contribute to continuous improvement and business transformation initiatives. 

• Build valuable exposure to SAP, Power BI, data analytics, and enterprise reporting. 

• Join a collaborative global organisation committed to innovation and sustainability. 

In this role, you will make an impact in the following ways:   

• Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.  

• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.  

• Completes data collection, data entry and report generation on various departmental related activities.  

• Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.  

• Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.  

• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.  

• Documents and maintains departmental policies and procedures.  

• Participates as a team member on departmental related business improvement assignments and projects as needed.    

• Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.  

• Act as an informal resource for colleagues with less experience. 

About you:  

This role is ideal for someone who enjoys administration, data analysis, stakeholder coordination, and process improvement, and is looking to broaden their experience within a global industry leader. 

• Values differences - Recognizing the value that different perspectives and cultures bring to an organization. 

• Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. 

• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. 

• Customer focus - Building strong customer relationships and delivering customer-centric solutions. 

• Ensures accountability - Holding self and others accountable to meet commitments. 

• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals. 

• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions. 

• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions. 

• Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.  

To be successful in this role you will need the following:   

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. 

• 3-4 years of relevant administrative, reporting, data coordination, or business support experience. 

• Experience working with databases, spreadsheets, reporting tools, or business systems preferred. 

• Exposure to quality reporting, process documentation, ERP systems (SAP/Movex), or project support will be highly regarded. 

• The ability to influence and engage stakeholders at all levels, from site teams through to senior leadership.   

• 10% travel with other sites and availability to be onsite as required 

Compensation and Benefits 

• Participation in an annual variable compensation (bonus) program  

• Annual remuneration reviews  

• Salary continuance insurance   

• Comprehensive Cummins product training provided 

• Cummins Employee Discount program – Includes Discounts with select private health insurance, PC software/hardware and a range of vehicles  

• Onsite parking 

• Employee Assistance Program available to employees