Administrative Assistant IV

SAIC is seeking a highly professional and detail-oriented Administrative Assistant to support daily business operations and provide administrative support to leadership and team members. The ideal candidate will possess strong communication skills, excellent time management abilities, and a customer-service mindset. This role is critical to maintaining efficient office operations and ensuring a positive experience for internal and external stakeholders. The role provides administrative support for a program focused on modernization of space launch ranges and digital transformation initiatives supporting the Assured Access to Space mission. The position supports integrated program management activities and is based on-site in Santa Maria, California.

Job Responsibilities:

• Provide administrative support to managers and team members. 
• Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics. 
• Prepare correspondence, reports, agendas, presentations, and other business materials. 
• Maintain electronic and physical filing systems. 
• Coordinate workspace assignments and office moves.
• Maintain contact lists.
• Help resolve communication gaps that affect workflow.
• Assist with timekeeping and leave-related administrative questions.
• Maintain AECC security training records and ensure completion of initial and annual training.
• Coordinate annual AECC audits.
• Coordinate travel arrangements, expense reporting and deliverable trip reporting as required. 
• Identify, monitor, and order office supplies, furniture, and equipment while maintaining inventory levels. 
• Serve as a point of contact for internal and external communications. 
• Assist with onboarding and offboarding activities and other personnel-related administrative tasks. 
• Support special projects, meetings, and events assigned. 
• Coordinate team-building activities and events to support employee engagement and team cohesion.
• Handle confidential information with discretion and professionalism.

• High school diploma or equivalent; associate's degree preferred. 
• 3+ years of administrative support experience in a professional office environment. 
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. 
• Strong written and verbal communication skills. 
• Excellent organizational skills with the ability to manage multiple priorities. 
• Demonstrated attention to detail and problem-solving abilities. 
• Ability to work independently and as part of a team. 
• Professional demeanor and strong customer service skills.

Preferred Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Experience supporting senior managers or executives.
• Experience with expense reporting, travel coordination, and procurement processes.
• Knowledge of SharePoint and collaboration tools.
• Experience working in a government contracting or corporate environment.