Lead Scheduler/Administrative Assistant
About the role
SAIC is seeking a Lead Scheduler for an exciting program that is located in the Tyson's Corner area. The Lead Scheduler will perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer space, including things like:
- Managing complex calendars for multiple senior executives
- Coordinating attendee lists, transportation information, meeting requirements and other supporting logistics
- Disseminating the executive's schedule to appropriate staff and acting as the liaison between the Senior Executive and others
- Planning team building and internal events
- Routine processing of reimbursement claims
- Drafting and editing documentation
- Developing and maintaining accurate records and file management systems
- Covering for other team members of the front office team as needed
- Must currently hold a TS/SCI and Poly in order to be considered
- Bachelor's Degree, or experience can be substituted for the degree
- Minimum of 9 years of relevant administrative experience
- Exceptional customer service and interpersonal skills
- Strong communication skills with the ability to draft outgoing correspondence, standard agendas, office official correspondence and visit requests
- Ability to diplomatically and accurately address a range of customer issues or requests
- Excellent judgement and discretion when handling sensitive matters
- Confidence to push back appropriately, establish boundaries and take control of actions within their area of responsibility
- Ability to understand internal admin processing to include check-in/check-out actions
- Ability to work as a team with the Executive Assistants and other support staff
- Proactive work style with the ability to act independently and move work forward without needing basic guidance
- Availability to consistently work required core hours of 8:00 am to 4:00 pm
- Positive, professional attitude, even when managing competing priorities or difficult requests
- Strong intuition and the ability to anticipate scheduling needs, conflicts, and logistical concerns before they become problems
- Strong follow-through and accountability