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Quotation Specialist (Mechanical/Industrial Engineering background)

NOV

Dubai, Dubai, United Arab Emirates

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About the role

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below. 

  • Maintain department KPIs and response turnaround times. 

  • Achieves planned results by decisions and actions based on professional methods, business principles, and practical experience within established policies.

  • Resolve routine problems, investigate and analyze as required 

  • Perform the job with minimal supervision and high flexibility. 

The Quotations specialist tasks and duties include:

  • Review the RFQ/ITB with the Directors of Sales/Sales Managers and analyze the request

  • Interpret the full requirements requested and determine/organize how to present the deliverables specified in the proposal request 

    • Instructions to Bidders

    • Project Scope of Work

    • Technical Specifications

    • Deviations and Exceptions List

    • Price Bid Sheets 

  • Engage appropriate disciplines/departments and distribute applicable portions of the proposal documents to each, including:

    • Application engineering 

    • Operations (Manufacturing plants)

    • Compliance

    • Finance/Credit

    • Legal

    • Customer service (Local and Overseas)

    • Field Service (Consumables, Tools, Carousels, Training, etc.).

    • Logistics 

    • Quality

    • Projects 

  • Schedule a Kickoff Meeting for the proposal if required, and work closely with the sales members to follow their guidelines. 

  • Perform a weekly follow-up meeting with sales members and task completions and highlight priorities. 

  • Determine the schedule for the proposal and respond before the deadlines.

  • Follow the proposal department KPIs including response time.   

  • Coordinate with all departments for their input and documents they are to provide to ensure that the proposal is pulled together.

  • Organize all deliverables to issue the formal proposal to the Client by preparing the quotation/proposal from A to Z via D365 and Omega systems, CPQ and follow the procedures to create the estimates. 

  • Manage the post-bid technical and commercial clarifications from the Clients

  • Obtain the necessary approvals of GTM, visual compliance, and DOA related to the estimate. All approvals shall be logged 

  • Keeps and maintains a log for the project proposals and maintains status until won or lost with the quotation specialists. 

  • Coordinate the handover to the Order management team, Projects & Operation teams 

  • Ensure any project requirements, ITP & any nonstandard items are costed and agreed by application engineering and the Quality department. 

  • Material costing shall remain with the proposal team and Sales Director/VP only and shall not be exposed to the sales managers. 

  • Bachelor's degree or equivalent and 3-5 years of experience in similar position. 
  • Previous experience within an Estimating role.
  • Product experience/knowledge of composites, understanding of bid processes, and negotiation.
  • Understanding of the applicable Industry Standards for Fiberglass Composite Products. 
  • Piping /EPC experience. 
  • Strong mathematics , IT skills, problem solving. 
  • Proficient in the use of Microsoft Word & Excel.
  • Ability to use D365 , ERP systems. 
  • Ability to undertake material take-offs from 3rd party information.
  • Ability to read & understand drawings.