Administrative Assistant (m/f/d)

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

As a key member of the administrative group supporting PTS Business Operations, you will report directly to the Chief of Staff of PTS. In this role, you will manage a wide range of administrative duties and navigate diverse situations involving confidential, time-sensitive material within a fast-paced and dynamic team environment. Experience and mature discernment are essential to successfully plan and accomplish goals, along with the ability to multitask and prioritize effectively with minimal supervision.

The opportunity

Key tasks include but are not limited to the following areas:

• Manage day-to-day activities and meeting schedules by organizing and coordinating internal and external meetings, videoconferences, teleconferences, telepresence meetings
• Own PTST-LT operating rhythm and coordinate with other departments or functions to align agenda
• Support the department in dealing with other departments, affiliates, sites and 3rd parties
• Organize travel, courses and seminars in cooperation with the in-house travel center and/or external parties if needed
• Handling of expense accounts, keep databases up-to-date (TouchPoint, address lists, intranet, team and affiliates’ contact)
• Prepare visitor programs, prepare entrance and leaving of employees and support new employees (PTST-LT members)
• Account assignment of invoices for Head of technical Product Management & Strategy

Who you are

• Senior experience in the entire spectrum of administrative duties including proficiency with all office applications
• Self-directed and able to work with minimal supervision
• Highly skilled in writing and interpersonal communication, including persuasion and influence
• Strong organizational and project coordinator skills with a willingness to take initiative, displays professionalism in all internal and external endeavors
• Successful experience indicating attention to detail, quality of work, ability to work independently and in teams, strong follow-up skills and ability to manage multiple projects simultaneously
• Strong team player, e.g. good interpersonal skills and willingness to contribute to the team spirit
• Good command of German and English

We are looking forward to your application!

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.