Project Coordinator
About the role
Additional Information
All your information will be kept confidential according to EEO guidelines.
Company Description
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.
Job Description
The GCS Project Coordinator role is a dynamic, fast paced position that covers a broad range of project coordination responsibilities. This position will coordinate various projects for GCS.
Responsibilities:
• Coordinate various projects for Global Clinical Supply functional lines.
• Assist with the logistics and planning of internal GCS meetings as well as off-site events (reserve rooms, prepare agendas, schedule WebEx and videoconferences, distribute meeting materials, arrange catering, , manage slide presentations, and prepare meeting minutes).
• Assist with the management of calendars for GCS leaders/colleagues as required
• Coordinate domestic and international travel arrangements, including travel VISAs, as well as monitoring travel progress to resolve issues as they arise.
• Coordinate the interview process for incoming MCPHS University/Client Biopharmaceutical Fellows
• Provide colleague support for GCS Andover and Medicinal Sciences initiatives where required.
• Process incoming and outgoing mail, including the handling of correspondence that may be of a sensitive and confidential nature.
• Understand and follow standard GCS processes, procedures and SOPs as applicable.
• Process onboarding requirements for new GCS colleagues/contractors in GIDM system, handling IT requirements and space planning.
• Prepare expense reports and reconcile charges on Client American Express statements in Concur.
• Independently identify and respond to daily inquiries that arise
• Create and manage check requests as well as process ePay and invoices
• Manage requests for office supplies
Qualifications:
• Excellent interpersonal, organizational and written as well as verbal communication skills
• Demonstrated experience managing multiple complex projects with different deadlines simultaneously
• Ability to prioritize tasks based upon established GCS guidelines and work in a fast-paced environment.
• Able to work within a team as well as independently in a matrix environment..
• Possess excellent computer skills and a high level of proficiency in various computer programs including Outlook, Word, PowerPoint, Excel, Business Objects, Ariba, SharePoint and demonstrates the willingness to learn new platforms and software.
• Ability to perform duties with a high level of professionalism and moderate supervision.
• Demonstrates a high level of integrity with a professional demeanor and applies excellent judgment when handling confidential information or attending meetings where sensitive information is discussed.
• Provides support for organizational activities that focus on developing successful internal as well as external partnerships with a strong customer focus.
Qualifications
What is the minimum education experience required?:
Bachelor's Degree
Additional Skills:
We would really like someone with great technical skills, high level of professionalism, strong communication skills and excellent written and verbal communication skills.